Bookkeeper – Accounts Officer, Wellness

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process non-stock invoices and bills, accurately coding them for New Zealand and Australia.

• Handle stock invoices and match purchase orders with supplier invoices, including necessary stock adjustments.

• Reconcile supplier statements and address any discrepancies.

• Prepare weekly payment batches for approval; note that payment release authority is not included.

• Reconcile bank accounts for NZ and AU on a daily basis or at least twice a week.

• Clear Shopify clearing accounts and resolve any unreconciled items.

• Oversee the shared accounts inbox, organize documents, and respond to or escalate inquiries as needed.

• Generate wholesale customer invoices and distribute monthly customer statements for NZ and AU wholesale accounts.

• Follow up on overdue accounts according to credit terms and escalate issues when necessary.

• Address customer inquiries regarding invoices.

• Prepare payroll inputs and process pay runs for approval using iPayroll on a bi-weekly basis.

• Update the weekly cash flow report.

• Create monthly reporting workpapers and complete balance sheet reconciliations.

• Post monthly journals for prepayments, accruals, depreciation, and annual leave liabilities, while maintaining the fixed asset register.

• Manage intercompany invoicing, recharges, and reconciliations between NZ and AU.

• Review inventory and cost of sales, including stock adjustments, sales, COGS checks, samples, and giveaways.

• Prepare NZ GST returns and AU BAS for review.

• Compile the monthly management reporting pack for review.

• Write and maintain process documentation for each finance task.

• Identify opportunities for automating reconciliations for Shopify, PayPal, and payment platforms.

• Detect gaps, errors, and cost-saving possibilities in suppliers, subscriptions, and processes.

• Update monthly actuals in the 3+9 forecast model and prepare variance commentary.

• Develop and enhance reporting templates and dashboards.

⛳️ Requirements

• Minimum of 3–5 years of bookkeeping experience, preferably in e-commerce, FMCG, or another inventory-based sector.

• Strong proficiency in Xero, including bank feeds, bills, journals, and multi-currency functionalities.

• Experience in reconciling Shopify with Xero and its integrations.

• Familiarity with inventory management, purchase orders, cost of goods, and systems like Unleashed.

• Knowledge of NZ GST, AU GST, and BAS is essential.

• Excellent written English skills and a proactive approach to asking questions.

• High attention to detail and sound judgement on when to escalate issues.

• Accounting qualification, either completed or in progress (CPA, CA, ACCA, or equivalent) is desirable.

• Experience in multi-entity or intercompany accounting is a plus.

• Familiarity with tools such as Xero, Shopify, Unleashed, or similar is advantageous.

• Strong Excel abilities, including working with forecast models, are desirable.

• Interest in automating tasks and enhancing processes is beneficial.

🏝️ Benefits

• Holidays to be provided.

• Flexible remote work arrangement.

• Part-time schedule of 20–30 hours per week to begin with.

• Operate during NZ business hours (NZST/NZDT).