Fractional Executive Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Provide maternity leave coverage for the fractional Executive Assistant.

• Assist the CEO with managing the inbox, diary, calendar, time management, personal administration, and follow-up tracking.

• Act as a gatekeeper for the CEO’s time and schedule meetings and appointments.

• Organize both domestic and international travel, including flights, accommodations, and logistics.

• Plan, coordinate, book, and budget for internal team events.

• Develop processes and systems to enhance the CEO’s effectiveness.

• Support the COO in the role of office manager and assist the broader team with operational requests.

• Manage expenses, invoicing, and internal finance records for submission to accounting partners and payroll processing.

• Review and authorize team travel requests and make bookings for colleagues.

• Serve as the primary point of contact for day-to-day team inquiries, meeting support, internal processes, policies, and IT-related questions.

⛳️ Requirements

• Demonstrated experience as an EA/PA, ideally with 5–6 years of working alongside senior executives in a dynamic environment.

• Availability to commence by mid-October 2026 for handover purposes.

• Professional demeanor and discretion; capable of managing confidential information.

• Outstanding communication and collaboration skills.

• Positive attitude and readiness to tackle tasks of varying sizes.

• Exceptional attention to detail and proficiency in document proofreading.

• Strong creative problem-solving abilities.

• Reliable and capable of supporting critical business functions.

• Proficient with or able to quickly learn G Suite applications, including Google Sheets and Gmail.

• Comfortable using Xero for invoicing.

• Familiarity with Slack.

• Experience with an expense management tool/system; the company utilizes Xero.

• Available to work Monday–Friday, 15–20 hours per week.

• Able to work UK hours between 8am and 6pm.

🏝️ Benefits

• Flexible working hours between 8am and 6pm UK time.

• Opportunity for remote work.

• Significant responsibility and flexibility in the role.

• Temporary, part-time maternity leave cover opportunity.