Family Law Legal Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee critical case information and manage client documentation.

• Facilitate legal workflows in matters of adoption, surrogacy, and assisted reproduction.

• Execute additional legal and administrative tasks as assigned.

• Provide assistance to clients from various countries and cultural backgrounds.

• Handle sensitive client and family information with confidentiality.

• Keep precise records of client communications, case activities, and tasks in progress.

• Aid in the electronic filing of pleadings with Oregon and Washington courts.

• Review pleading drafts and prepare them for attorney evaluation.

• Create pleadings using sanctioned Clio templates.

• Dispatch appointment requests via Clio.

• Manage a high volume of new files with accuracy and promptness.

• Deliver inclusive and compassionate support to LGBT individuals and families.

• Monitor outstanding invoices and follow up as necessary.

• Engage with leads and potential clients regarding representation agreements.

• Draft and send representation agreements.

• Assist legal assistants with administrative and case management responsibilities.

• Track pending tasks and ensure timely execution.

• Communicate professionally and empathetically with clients, agencies, and team members.

• Review and finalize redlined contracts according to attorney guidance.

• Organize appointments and update necessary fields in Clio.

• Maintain well-structured electronic client files.

• Save email attachments and supporting documents in Dropbox.

• Monitor the firm’s email inbox and direct messages accordingly.

• Allocate tasks and deadlines following established workflows.

• Manage client and case data within Clio.

• Transform prospective matters into active cases.

• Input referrals and prospective client details into Clio.

• Respond to agency referral emails promptly.

• Accurately enter information from client forms and supporting documents.

⛳️ Requirements

• Full-time position.

• Monday to Friday schedule.

• Working hours from 8:00 a.m. to 5:00 p.m. Pacific Time.

• Advanced proficiency in English is mandatory.

• Spanish proficiency is appreciated but not required.

• Prior experience in family law is not essential.

• Preferred background includes legal assistant, legal administrative, case management, or records management experience.

• Experience handling sensitive or confidential information is favored.

• Strong data entry and document management skills are essential.

• Familiarity with legal documents, court filings, or pleading preparation is advantageous.

• Must be comfortable assisting clients from diverse cultural backgrounds and the LGBT community.

• Reliable internet access and a suitable remote workspace are required.

• Exceptional attention to detail is necessary.

• Strong organizational and time management abilities are essential.

• Skills in accurate data entry and records management are required.

• Experience in legal administrative support.

• Effective client and referral communication skills.

• Proficient in case and matter management.

• Capable of document preparation and proofreading.

• Efficient email and inbox management.

• Proficient in appointment and calendar coordination.

• Ability to follow up on invoices.

• Competent in prioritizing and managing multiple matters simultaneously.

• Strong written and verbal communication skills.

• Professional and courteous communication style.

• Empathy and compassion are essential.

• Cultural sensitivity is required.

• Awareness and inclusivity towards the LGBT community.

• Must demonstrate accountability and dependable follow-through.

• Self-starter mentality is essential.

• Responsiveness and reliability are crucial.

• A reassuring and client-focused approach is necessary.

• Ability to manage confidential information with discretion.

• Adaptability and a willingness to learn are essential.

• Capability to work both independently and collaboratively.

🏝️ Benefits

• Opportunity to work remotely.

• Possible scheduling flexibility.

• Recruiter support throughout the application process.