Executive Business Partner

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver high-level administrative support to the Head of Liquid AI and the leadership team.

• Oversee complex calendars, schedule meetings, arrange travel, manage expenses, and handle executive communications.

• Organize leadership meetings, team events, off-sites, and cross-functional working sessions.

• Establish relationships with senior leaders, stakeholders, and business partners.

• Coordinate team operating rhythms, meeting frequencies, governance activities, and communication processes.

• Document decisions, monitor action items, and ensure follow-through.

• Maintain visibility into priorities, deliverables, dependencies, and commitments across teams.

• Collaborate with Product, Technology, Client Success, Sales, Marketing, Legal, and other functions on cross-functional initiatives.

• Assist with onboarding by maintaining onboarding materials, training plans, and documentation.

• Manage cross-functional projects and initiatives involving various stakeholders.

• Keep project trackers, status reports, action logs, decision records, and team documentation up to date.

• Track project timelines and follow up on deliverables.

• Identify dependencies, risks, and potential obstacles.

• Create and maintain process documentation, team resources, operating procedures, and knowledge repositories.

• Maintain records of key decisions, approvals, and organizational communications.

• Assist in managing SharePoint sites, distribution lists, team calendars, and collaboration tools.

• Standardize documentation and communication practices and suggest process enhancements.

⛳️ Requirements

• Over 5 years of experience providing support to senior executives, leadership teams, or business functions.

• Proven experience in coordinating projects, programs, or cross-functional initiatives.

• Excellent organizational, communication, and documentation skills.

• Capability to manage multiple priorities and ensure follow-through in a dynamic environment.

• Experience in supporting stakeholders across various functions and organizational levels.

• Strong executive presence, sound judgment, professionalism, and discretion.

• Ability to influence and coordinate activities without direct authority.

• High proficiency in Microsoft Office, Teams, SharePoint, and related collaboration tools.

• Experience in creating and maintaining process documentation, trackers, and operational workflows.

• Flexibility to support global stakeholders as business needs arise.

• Preferred: experience in supporting leaders within technology, AI, analytics, consulting, or high-growth organizations.

• Preferred: experience in executive support, program coordination, project support, business operations, or PMO environments.

• Preferred: familiarity with Concur, DocuSign, Adobe, SharePoint, and workflow management tools.

• Preferred: experience working with geographically distributed and global teams.

🏝️ Benefits

• Flexible and accommodating work environment.

• Paid time off.

• Medical, dental, and vision insurance.

• 401(k).

• Reasonable accommodation support for applicants with disabilities.

• Background check conducted in accordance with local legislation.

• Current employer will not be contacted without permission.