Executive Assistant to CEO

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the CEO’s calendar, arrange meetings, coordinate appointments, and maintain daily scheduling priorities.

• Organize travel arrangements, accommodations, transportation, and related logistics.

• Compose, revise, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO.

• Assist in coordinating client calls, meetings, and follow-up communications.

• Professionally communicate with clients, vendors, and internal team members on behalf of the CEO as required.

• Monitor tasks, deadlines, and ongoing projects to ensure timely follow-through and organization across priorities.

• Prepare and structure reports, spreadsheets, summaries, and other administrative documents.

• Maintain orderly records, files, and confidential documentation.

• Assist with expense tracking, financial documentation, and coordination with the accounting team as necessary.

• Coordinate administrative logistics, appointments, and scheduling needs related to executive operations.

• Facilitate internal communication and information flow across departments as directed.

• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.

• Provide general administrative and operational support to the CEO and executive office as needed.

• Address occasional urgent matters outside of standard business hours.

⛳️ Requirements

• Prior experience as an Executive Assistant or in a similar high-level administrative support role is preferred.

• Advanced English proficiency in both verbal and written communication is essential.

• Strong organizational and time-management abilities with the capability to manage multiple priorities simultaneously.

• Professional, polished, and diplomatic communication skills are required.

• High attention to detail with robust follow-through and accountability.

• Capacity to maintain confidentiality and exercise discretion when handling sensitive information.

• Proficient in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.

• Comfortable learning and working with new software systems and digital tools.

• Ability to work independently while remaining highly responsive in a remote work environment.

• Self-motivated with the ability to adapt quickly in a fast-paced setting.

• Capability to travel to the United States with a valid Passport, Visa, ESTA, Green Card, or other authorization.

🏝️ Benefits

• 100% remote work environment with occasional travel to on-site conferences (depending on the position).

• Paid Time Off (available after 90 days), including Vacation Days, Sick Leave, and Compensatory Time.

• One Wellness & Wellbeing Day per year.

• One Floating Holiday per year.

• One Religious Observance Day per year.

• Paid federal holidays with early release the day prior.

• Summer Fridays.

• All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals.