Executive Assistant to CEO

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the CEO’s calendar, arrange meetings, coordinate appointments, and prioritize daily scheduling tasks.

• Manage travel plans, including accommodations, transportation, and related logistics.

• Compose, revise, and oversee emails, letters, reports, presentations, and other business correspondence on behalf of the CEO.

• Help coordinate client calls, meetings, and follow-up communications.

• Professionally communicate with clients, vendors, and internal team members on behalf of the CEO as required.

• Monitor tasks, deadlines, and ongoing projects to ensure timely follow-through and organization across priorities.

• Prepare and structure reports, spreadsheets, summaries, and other administrative documents.

• Maintain well-organized records, files, and confidential information.

• Assist with tracking expenses, financial documentation, and liaising with the accounting team as necessary.

• Coordinate administrative logistics, appointments, and scheduling requirements related to executive operations.

• Facilitate internal communication and information flow across departments as directed.

• Manage sensitive and confidential information with professionalism, discretion, and sound judgment.

• Provide general administrative and operational assistance to the CEO and executive office as necessary.

• Address occasional urgent matters beyond standard business hours.

⛳️ Requirements

• Previous experience as an Executive Assistant or in a similar high-level administrative support position is preferred.

• Advanced English proficiency in both verbal and written communication is essential.

• Strong organizational and time-management abilities with the capability to manage multiple priorities simultaneously.

• Professional, polished, and diplomatic communication skills.

• High attention to detail with a strong commitment to follow-through and accountability.

• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.

• Comfortable learning and working with new software systems and digital tools.

• Ability to work independently and remain highly responsive in a remote work environment.

• Self-motivated with the capacity to quickly adapt in a fast-paced environment.

• Ability to travel to the United States with a valid passport, visa, ESTA, Green Card, or other authorization.

🏝️ Benefits

• 100% remote work environment with occasional travel to on-site conferences (depending on the position).

• Paid Time Off (available after 90 days), which includes Vacation Days, Sick Leave, and Compensatory Time.

• One Wellness & Wellbeing Day annually.

• One Floating Holiday each year.

• One Religious Observance Day annually.

• Paid federal holidays with an early release the day prior.

• Summer Fridays.

• All travel-related expenses for onsite events covered, including flights, hotel accommodations, and meals.