Executive Assistant – Strategic Operations Partner

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Act as the primary client-facing contact for updates, scheduling, follow-ups, and operational assistance.

• Ensure the accuracy of CRM data and maintain client records.

• Oversee client calendar bookings, rescheduling, and confirmations.

• Manage invoicing and follow up on payments.

• Provide light calendar and email assistance to the CEO.

• Develop, test, and maintain Claude Cowork automation.

• Adhere to and uphold SOPs, trackers, and internal documentation.

• Facilitate operational project management for team initiatives and quarterly objectives.

• Convert goals into actionable plans, milestones, deadlines, and ensure follow-through.

• Create, schedule, and publish content for social media, newsletters, and blogs.

• Format resources in accordance with brand standards.

• Produce and format client-facing materials, workbooks, training slide decks, and proposals using tools like Canva, Gamma, and Qwilr.

• Edit and repurpose videos into short-form content for sales materials and social media.

• Write, refine, and update content to align with the established brand voice.

• Take ownership of quarterly strategic Rocks aimed at enhancing systems and operations.

⛳️ Requirements

• C1 English proficiency is mandatory; strict adherence to English throughout the entire shift.

• Minimum of 3 years of experience in an executive assistant position, preferably within a small, growing, or founder-led organization.

• Background in executive communication, customer service, or executive assistant roles.

• Practical experience with ClickUp, GoHighLevel, and Zapier, or similar CRM, project management, and automation tools.

• Confident in using Claude / Claude Cowork, or possess the ability to swiftly learn AI-assisted workflows.

• Excellent written communication skills.

• Capability to prioritize competing demands, make sound judgments, and escalate issues when necessary.

• Proactive, dependable, resourceful, and ownership-driven.

• Comfortable working in a remote-first, asynchronous environment.

• Highly detail-oriented with strong self-quality assurance standards.

• Submit a resume along with an English audio recording.

• Provide a publicly accessible 30–90 second audio or video recording in English.

• Include a screenshot of an internet speed test.

• Candidates must reside in LATAM.

🏝️ Benefits

• Work remotely.

• Part-time schedule available.

• Monday to Friday, from 10:00 AM to 2:00 PM (CST).

• Potential for increased pay for the right candidate.