Executive Assistant, Sr Director

This is a fully remote position, open to applicants in Italy, +6 more countries.

📋 Description

• Assist the Senior Director CAS Western Europe with various administrative and coordination tasks.

• Compose communications such as announcements, invitations, summaries of Organizational Health Survey results, all-employee messages, and town hall or meeting updates.

• Oversee calendars, meetings, travel arrangements, interviews, onboarding processes, reports, meeting materials, strategic meeting logistics, and improvements to processes.

• Supervise the overall WE CAS and EPT Teams, including regular meetings, town halls, team communications, strategy documents, action tracking, team building activities, and community events.

• Provide administrative assistance through calendar management, meeting and conference coordination, travel arrangements, expense reporting, communications, supply orders, invoice processing, purchase orders, meeting minutes, agendas, action tracking, organizational charts, and email distribution lists.

• Execute non-routine administrative tasks and support special projects or assignments as needed.

• Collect, compile, and report information pertinent to iOU leader assignments, including analytics from the Organizational Health Survey and training completion performance.

• Aid in the enhancement of processes, systems, and communications.

• Assist in the onboarding of new direct staff members and contribute to the broader team onboarding program.

• Handle logistics for quarterly strategic meetings at global locations, including content preparation, catering, AV setup, and venue reservations.

• Collaborate with HR, TA, and Hiring Leaders to arrange interviews for staff-level department vacancies.

• Manage scheduling with both internal and external third-party partners, including hospitality venues and transportation/logistics providers.

• Report directly to the Senior Director CAS Western Europe.

• Travel occasionally as required.

⛳️ Requirements

• An Associate's or Bachelor's degree or equivalent, combined with over 6 years of experience in administrative support.

• Strong skills in organization, technical proficiency, communication, and influencing, both written and verbal.

• Capacity to work confidently across all organizational levels and with external business contacts.

• Advanced knowledge of Microsoft Office applications, including Teams, PowerPoint, Word, Excel, and Outlook.

• Competence in creating meeting materials and ensuring timely follow-up to confirm receipt of content.

• Demonstrated experience in supporting projects and managing multiple priorities within a fast-paced environment.

• Ability to handle interruptions with professionalism.

• Experience in managing confidential and sensitive information.

• Strong drive for results, responsiveness, and initiative.

• Ability to quickly learn and effectively manage a diverse array of projects, tasks, and issues.

• Willingness to travel 3 to 4 times per year, totaling approximately 10 to 12 days annually.

🏝️ Benefits

• Flexible Work Arrangement.

• Competitive Salary and a flexible Benefits Package.

• A comprehensive range of benefits, resources, and competitive compensation plans tailored to support every career and life stage.

• Eligibility for the short-term Medtronic Incentive Plan (MIP).