Executive Assistant – Real Estate Investing

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee recurring administrative responsibilities, including scheduling, action item management, email organization, and document control.

• Ensure project and acquisition files are systematically organized.

• Collaborate with Project Managers, contractors, and vendors to collect estimates, invoices, and schedules.

• Track renovation progress against 60-day completion goals and budget discrepancies.

• Maintain comprehensive and structured records in the lead-tracking system, encompassing status, source, next steps, and follow-up dates.

• Act as the primary initial point of contact for homeowners facing foreclosure.

• Conduct respectful outreach to sellers and arrange appointments for the owner; appointment scheduling only, not closing deals.

• Monitor owner contact details through skip tracing.

• Uphold a disciplined follow-up routine.

• Provide daily updates and a detailed weekly Executive Operations Report.

• Utilize Claude and other AI productivity tools to enhance drafting, data organization, and SOP documentation.

• Offer secondary support for social media content creation as needed.

• Acquire knowledge about company operations, project frameworks, acquisition standards, and reporting protocols.

• Independently manage recurring tasks, flag exceptions, generate executive reports, and alleviate the owner's administrative burdens.

⛳️ Requirements

• Must be located in the Philippines, LATAM, or South Africa.

• A minimum of C1 English proficiency is required.

• English must be spoken throughout the entire shift.

• Submission of a resume and audio recording in English is mandatory.

• Prior experience in residential real estate is highly preferred, especially in foreclosures, pre-foreclosures, renovation projects, or investment transactions.

• Proven ability and confidence in making proactive calls to potential property sellers.

• Hands-on experience with CRM systems, databases, or spreadsheets is essential.

• Strong attention to detail with regard to missing or inconsistent data.

• Demonstrated experience utilizing AI productivity tools such as Claude for content drafting, data organization, and SOP development.

• Outstanding written and verbal communication skills in English.

• Ability to work independently under a management-by-exception framework.

• Capability to take ownership of deadlines.

• Experience with custom spreadsheets, databases, CRM dashboards, Microsoft 365, Outlook, phone/dialer services, skip tracing tools, and real estate research platforms.

• A publicly accessible 30–90 second English audio or video recording is required.

• An internet speed test screenshot is required.

🏝️ Benefits

• Work remotely.

• Full-time employment opportunity.

• Monday to Friday work schedule.

• Work hours aligned with Central Time.