Executive Assistant, Operations Manager Trainee

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee the founder's inbox and daily correspondence

• Manage routine communications with clients and follow-ups

• Organize calendars, meetings, and appointments

• Prepare necessary information and documentation prior to meetings

• Monitor outstanding actions and follow up with clients, suppliers, and team members

• Assume responsibility for recurring administrative tasks

• Maintain organization of business administration, documents, records, and systems

• Facilitate communication between the founder, clients, and contractors

• Identify administrative challenges and implement effective solutions

• Document current processes and develop Standard Operating Procedures (SOPs)

• Evaluate workflows and pinpoint areas for improvement

• Handle recurring operational tasks independently of the founder

• Coordinate with contractors and team members

• Keep track of deadlines, deliverables, workloads, and priorities

• Ensure accountability within the team and provide solutions to challenges

• Progress toward overseeing daily operations, workflows, internal systems, recruitment support, and projects

• Serve as the primary operational contact for the founder

⛳️ Requirements

• Prior experience as an Executive Assistant, Senior Administrator, Operations Assistant, or a similar role

• Proven track record supporting a business owner, executive, or senior leader

• Exceptional written and verbal English skills

• Strong organizational and time-management abilities

• Keen attention to detail

• Confidence in managing multiple priorities

• Excellent communication skills

• Good judgment and discretion

• Familiarity with a variety of online business systems

• Capacity to quickly learn a business and comprehend how its various components interconnect

• Must be a British national

• Experience in operations, project management, process enhancement, or team coordination is highly preferred

🏝️ Benefits

• 100% remote work

• $50 birthday bonus

• $200 testimonial bonus

• No tracking system

• Full-time position, 40 hours per week