Executive Assistant – Operations, CEO Support

This is a fully remote position, open to applicants in Mexico, +2 more countries.

📋 Description

• Manage the CEO's calendar and inbox, including scheduling, protecting focus time, flagging priorities, and drafting or sending responses.

• Develop and implement a company-wide system for monitoring commitments, follow-ups, and deadlines across the leadership team.

• Prepare the CEO for both internal and external meetings and ensure that follow-up items are addressed.

• Take charge of recurring administrative tasks currently performed by the leadership team.

• Track commission payments, verify client payments, calculate commissions, and submit them to payroll on a monthly basis.

• Address accounting reconciliation issues and follow up on any missing invoices or receipts.

• Create, send, and pursue invoices.

• Compile approvals, signatures, and contract sign-offs into focused working sessions for the CEO.

• Serve as the primary point of contact between the CEO, the leadership team, and external partners.

• Provide organized updates regarding open items, priorities, and deadlines.

• Maintain a system of accountability for the CEO to ensure no open loops exist.

• Utilize Google Workspace, Slack, and Notion or a similar task management platform.

• Communicate through daily Slack messages, weekly video check-ins, and email summaries.

⛳️ Requirements

• Minimum of 3 years of experience as an Executive Assistant, Operations Manager, or in a similar role supporting senior leadership.

• Strong preference for candidates with a deep operations background rather than a purely administrative one.

• Exceptional written and verbal communication skills.

• Advanced to fluent English proficiency (C1-C2).

• Tech-savvy and comfortable navigating digital ecosystems such as Google Workspace, Slack, and Notion.

• Strong organizational skills and ability to prioritize effectively.

• Personal productivity system capable of reliably completing commitments and tasks.

• Proven track record of managing highly sensitive and confidential information with discretion.

• Proactive and self-motivated, demonstrating sound judgment and follow-through.

• Comfortable with both high-level coordination and hands-on administrative tasks.

• Basic knowledge of bookkeeping, invoicing, or commission and reconciliation processes is preferred.

• Access to reliable high-speed internet.

• A properly set up, quiet home office environment.

🏝️ Benefits

• Gain international experience.

• Opportunity to work remotely from any location.

• Supportive and collaborative team culture.

• Opportunities for learning and professional development.

• Potential for Performance Bonuses.

• Paid Time Off (PTO).

• Health Maintenance Organization (HMO) coverage after 3 months.