Executive Assistant – Management Team

This is a fully remote position, open to applicants in Germany, +2 more countries.

📋 Description

• Oversee and manage the calendars of five members of the Management Team.

• Serve as the primary point of contact for all meeting and appointment requests.

• Schedule, reschedule, and prioritize both internal and external meetings.

• Proactively identify scheduling conflicts and devise suitable solutions.

• Ensure that relevant information, participants, and meeting details are prepared in advance.

• Organize and prioritize the email inboxes of the Management Team.

• Recognize important, urgent, and actionable messages and ensure timely follow-up.

• Collaborate regularly with all five members of the Management Team.

• Communicate in a professional manner with both internal and external stakeholders on behalf of the Management Team.

• Plan and coordinate business travel, including flights, trains, hotels, and other arrangements.

• Prepare travel itineraries and make adjustments as necessary.

• Align appointments, locations, and travel needs effectively.

• Maintain a comprehensive overview of schedules and priorities across the Management Team.

• Proactively follow up on appointments, requests, and organizational matters.

• Provide structure amidst changing priorities and facilitate efficient daily collaboration.

• Act as a dependable liaison between the Management Team and both internal and external stakeholders.

⛳️ Requirements

• Prior experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar coordination role.

• Outstanding organizational and time-management capabilities.

• Ability to manage multiple senior stakeholders and their calendars concurrently.

• Strong prioritization skills and keen attention to detail.

• Proactive attitude and a sense of ownership.

• Discretion and professionalism when dealing with confidential information.

• Excellent written and verbal communication skills.

• Confidence in communicating with senior stakeholders and external partners.

• Capability to remain organized and composed when priorities or schedules shift.

• Proficient digital skills and comfort with modern collaboration and productivity tools.

• Fluency in English is required.

• Must be based in Germany, Greece, or Poland.

🏝️ Benefits

• A global, remote-first culture.

• Collaborate with colleagues from Germany, Greece, Portugal, Switzerland, the UK, and beyond.

• Opportunity to work with cutting-edge technology and agile delivery methods.

• Chance to utilize digital tools and automation for more efficient executive coordination.