Executive Assistant III

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Deliver exceptional administrative support to two Vice Presidents.

• Oversee inbox management, calendar organization, scheduling, and meeting prioritization.

• Organize daily, weekly, and monthly core meetings, including managing attendance, agendas, materials, decks, Notion pages, communications, and follow-up tracking.

• Handle incoming emails and physical mail, coordinating intake and forwarding from the managed office facility.

• Prepare executives for core meetings by linking relevant documentation, sending reminders, and reserving preparation time.

• Plan and coordinate team events, team-building activities, and onsite/offsite meetings, which includes travel arrangements.

• Organize monthly in-office days, addressing office space, food, refreshments, and AV equipment needs.

• Arrange travel for both Vice Presidents and communicate any changes, delays, or cancellations.

• Assist with expense reporting and travel coordination utilizing Navan.

• Create documents and presentations using Google Suite and Microsoft Office, while enhancing skills with AI tools.

• Provide administrative support and coordination for UK and EMEA projects and programs.

• Innovate effective work methods utilizing AI tools.

• Collaborate with the support team across the organization and ensure planned coverage during time off.

• Report directly to the VP, Country Manager UK, and the VP, EU Engineering.

⛳️ Requirements

• A minimum of 8 years of relevant executive support experience.

• Proven experience supporting Board-level leaders in a fast-paced, dynamic, and cross-functional setting.

• Ability to work independently while effectively collaborating across various teams, functions, and markets.

• Comfortable and experienced in a remote work environment.

• Maintain complete discretion and confidentiality in all matters.

• Exhibit excellent judgment, professionalism, discretion, and capability to handle confidential information.

• Exceptional organizational skills, attention to detail, follow-through, and ability to manage multiple priorities.

• Experience providing clerical or administrative support for Board and/or sub-committee meetings.

• Background in working within or providing support for a regulated UK business.

• Proficient in Google Suite, Microsoft Office, Navan, Notion, and Zoom.

• Familiarity with workplace AI tools such as Codex and Claude.

• Ability to navigate ambiguity and embrace ad hoc projects and requests.

• Strong communication skills with the ability to give and receive feedback diplomatically.

• Willingness to travel when necessary, including some international travel.

🏝️ Benefits

• Monthly stipends for health, wellness, and technology expenses.

• 100% subsidized medical coverage for employees and their dependents.

• Dental and vision coverage for employees and their dependents.

• Remote-first flexibility.

• Flexible time off policies.

• Generous holiday schedules.

• Employee stock purchase plan (ESPP) allowing employees to buy Affirm stock at a discount.

• Inclusive interview process with accommodations for candidates with disabilities.

• In-person onboarding experience for all new hires.