Executive Assistant – Healthcare

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee inboxes, calendars, meetings, priorities, and follow-ups for executives.

• Manage projects, deadlines, deliverables, and communication among stakeholders.

• Proactively follow up with team members, clients, vendors, and partners until tasks are accomplished.

• Prepare dashboards, reports, meeting notes, action items, and status updates.

• Organize Advisory Board meetings, including scheduling, agendas, minutes, and follow-ups.

• Identify potential improvements for workflows, systems, and recurring processes.

• Develop and maintain standard operating procedures (SOPs), workflows, checklists, and process documentation.

• Assist in creating effective systems, dashboards, and automation workflows where applicable.

• Organize compliance documentation and monitor regulatory correspondence and deadlines.

• Manage professional email and phone communications with both internal and external stakeholders.

• Provide support for occasional website updates and social media content creation.

• Design simple graphics or content using Canva as needed.

⛳️ Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, or in a similar position.

• Strong organizational skills, project coordination abilities, and diligent follow-through.

• Experience in supporting executives, managing multiple priorities, and coordinating with stakeholders.

• A proactive mindset regarding process improvement, with experience in creating SOPs or enhancing workflows.

• Exceptional written and verbal communication skills in English.

• Keen attention to detail and capability to work independently.

• Proficient with Microsoft 365, Excel, Asana, Trello, or comparable tools.

• Familiarity with Canva, social media, or content management tools is an advantage.

• Experience in healthcare, home health, IDD, nonprofit, or compliance sectors is a plus.

• Openness to learning and adapting to similar platforms is welcomed.

🏝️ Benefits

• 100% remote / work-from-home opportunity.

• Paid Time Off (PTO).

• Observance of paid U.S. public holidays.

• Comprehensive onboarding and training process.

• Supportive and collaborative workplace culture.

• Long-term career growth potential with a developing company.