Executive Assistant – Group Marketing, Systems Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare and coordinate marketing materials for customers and the industry.

• Draft and revise website pages, service descriptions, product information, and capability statements.

• Assist in creating articles, case studies, customer updates, brochures, flyers, booklets, and other business development materials.

• Convert technical or operational information into clear, professional, and customer-friendly content.

• Ensure consistency in tone, branding, and communication across the organization.

• Support the setup, maintenance, and workflow enhancement of Odoo SH.

• Create process documentation, user notes, templates, and workflow instructions.

• Aid in data cleanup, testing, and validation of system modifications.

• Translate business requirements into actionable process and system documentation.

• Assist in enhancing the usability and consistency of internal systems.

• Draft contracts, letters, proposals, templates, meeting packs, and business documents.

• Monitor actions and follow up on agreed tasks and project items.

• Coordinate with suppliers, contractors, and other external stakeholders.

• Provide project administration and ensure follow-through.

• Deliver daily business and administrative support across the organization.

⛳️ Requirements

• Minimum of 5 years’ experience in supporting businesses in Australia and/or New Zealand.

• Strong preference for experience within the New Zealand business landscape.

• Background in a diverse executive, business support, operations, or coordination role.

• Exceptional written English skills with the ability to produce professional, locally relevant business communications.

• Experience working with small to medium enterprises or owner-led businesses.

• Exposure to industrial, trade, technical product, distribution, engineering, service, or B2B environments is highly desirable.

• Experience with or support of ERP systems, preferably Odoo/Odoo SH, is advantageous.

• High proficiency in Microsoft Office, Google Workspace, and general business systems.

• Hands-on, practical approach with a willingness to assist wherever necessary.

• Strong organizational skills and ability to manage multiple priorities across various businesses.

• Good commercial judgment and common sense.

• Clear, concise, and professional writing capabilities.

• Systems awareness and confidence in working with structured processes and ERP workflows.

• Curiosity and ability to learn technical products and services sufficiently to communicate them effectively.

• Discretion, reliability, and capability to handle confidential information.

• Collaborative mindset with a focus on achieving results.

🏝️ Benefits

• Remote work opportunities.

• Working hours aligned with New Zealand time.

• Observance of New Zealand holidays.