Executive Assistant – Founder, CEO, Real Estate

This is a fully remote position, open to applicants in Mexico, +2 more countries.

📋 Description

• Manage incoming calls, ensuring prompt responses and maintaining call logs.

• Handle client communications via calls and follow-up emails, prioritizing essential interactions.

• Prepare draft responses for the Executive's review and editing prior to dispatch.

• Organize and schedule meetings while keeping the executive updated on forthcoming appointments.

• Plan weekly meetings and assist with the coordination of the home calendar.

• Supervise inbox management, draft and review emails, and prioritize important messages.

• Update and maintain PipeDrive.

• Assist with document organization, mail handling, and basic reporting tasks.

• Create efficient workflows and apply best practices for managing executive duties.

• Coordinate growth initiatives, monitor key tasks, and ensure adherence to deadlines.

⛳️ Requirements

• A minimum of 3 years of experience as an Executive Assistant, Administrative Coordinator, or in a comparable position.

• Extensive experience in managing phone and email communications, calendar coordination, and CRM data entry.

• Proficient in PipeDrive or similar CRM and project management software.

• Skilled in calendar management and fostering professional relationships.

• Exceptional written and verbal communication abilities.

• Capable of taking initiative, resolving issues independently, and establishing efficient workflows.

• Strong organizational and time management capabilities.

• Familiarity with basic bookkeeping and reporting practices.

• Excellent organizational skills with transactional operations and email communications.

• Consistent access to reliable high-speed internet.

• A modern laptop equipped with a multi-core processor.

• A noise-canceling headset.

🏝️ Benefits

• Gain international experience.

• Opportunity to work remotely from any location.

• Join a supportive and collaborative team environment.

• Access to learning and development opportunities.

• Potential for performance bonuses.

• Paid time off (PTO).

• Health Maintenance Organization (HMO) benefits after 3 months.