Executive Assistant – CEO

This is a fully remote position, open to applicants in Florida, +3 more states.

📋 Description

• Oversee a complex calendar for the CEO and C-Suite, which includes scheduling, rescheduling, and prioritizing meetings.

• Coordinate daily, weekly, and monthly agendas while preparing the CEO for engineering reviews, program milestones, and meetings with government stakeholders.

• Organize schedules across both business and limited personal commitments, resolve conflicts, and anticipate future needs.

• Act as the primary point of contact and gatekeeper for the CEO.

• Screen and manage calls, emails, and messages, responding on behalf of the CEO when appropriate.

• Facilitate communication between the CEO, C-Suite, senior leaders, engineering teams, and government/client representatives.

• Draft, edit, and format executive communications, board materials, invitations, minutes, and correspondence.

• Prepare agendas, briefing documents, presentations, and reports for executive meetings, board sessions, and government-related reviews.

• Track action items and follow up across cross-functional teams.

• Maintain the CEO's contact database and information repositories.

• Coordinate domestic executive travel, including itineraries, accommodations, transportation, and meeting logistics.

• Prepare, submit, and reconcile expense reports with the Finance department.

• Organize video conferences, briefings, and remote events for executive guests and visitors.

• Manage sensitive and confidential information related to government contracts, engineering intellectual property, and strategic initiatives.

• Enhance executive office processes and improve information flow in a remote setting.

• Lead or assist in special projects and research assignments as directed by the CEO.

• Collect, analyze, and summarize information for meetings and decision-making.

• Address urgent executive or program needs outside of standard business hours.

⛳️ Requirements

• At least 5 years of experience as an Executive Assistant supporting C-suite or senior executives within complex organizations.

• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

• Comfortable using modern collaboration tools such as Teams, Zoom, and project/task management software.

• Exceptional written and verbal communication abilities.

• Capable of drafting, editing, and formatting professional documents and presentations for technical, business, and government audiences.

• Strong time management and organizational skills.

• Demonstrated ability to juggle multiple priorities and meet tight deadlines in a fully remote, high-pressure environment.

• Ability to handle confidential and sensitive information with discretion.

• Must be authorized to work in the United States.

• Current residence in North Carolina, Virginia, Texas, Georgia, or Florida is required.

• Willingness to work outside of standard business hours based on business needs, project milestones, and executive travel/meetings.

• Bachelor's degree in Business, Communications, Public Administration, Engineering Management, or a related field, or an equivalent combination of education and experience is preferred.

• Previous experience with government agencies or government contractor organizations is preferred.

• Business acumen in telecommunications, engineering, technology, or government contracting is preferred.

• Experience supporting executives in government contracting, public sector, defense, or regulated environments is preferred.

• Proficiency in business communication, document editing and formatting, and information design for executive decks, board materials, and government-facing presentations is preferred.

• A commitment to excellence and continuous improvement is preferred.

• Ability to effectively interact with board members, senior leaders, engineers, government officials, and external partners is preferred.

• Capability to collaborate effectively with assistants, engineering staff, program managers, and cross-functional partners is preferred.

• Strong service orientation and sound judgment are preferred.

• A creative, solution-focused approach with a sense of urgency is preferred.

🏝️ Benefits

• Fully remote work arrangement.

• Employee-owned small business environment.

• Equal employment opportunity and inclusive workplace.

• Opportunity to engage in innovative technology consulting, engineering, communications, wireless, network integration, compliance, and national security projects.