Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver top-tier executive assistance to the Executive Leadership Team at Harbor, supporting multiple executives.

• Proactively handle conflicting priorities, urgency, sequencing, trade-offs, commitments, and conflicts.

• Oversee intricate calendars and scheduling for various executives across different geographies and time zones.

• Coordinate both domestic and international travel arrangements, including complex itineraries and last-minute changes.

• Prepare executives for both internal and external meetings by organizing agendas, materials, context, logistics, and follow-up actions.

• Manage expense reporting and administrative documentation efficiently.

• Draft correspondence and internal communications as needed.

• Serve as a trusted strategic partner to executives, representing senior leadership with clients, Board members, investors, and internal stakeholders.

• Assist in the planning and tracking of key initiatives and business objectives.

• Facilitate the preparation of leaders for meetings and client engagements.

• Maintain awareness of strategic priorities and ensure completion of action items.

• Act as a discreet and highly confidential gatekeeper.

• Interact with senior stakeholders across the UK, US, and global teams.

• Contribute to driving operational alignment between leadership and execution teams.

• Provide support for special projects and transformation initiatives as necessary.

⛳️ Requirements

• Must be located in the United States within the Eastern Standard Time (EST) or Mountain Standard Time (MST) zones.

• A minimum of 5 years of progressive executive support experience, including direct support of C-suite or senior executives.

• Experience in professional services, consulting, legal, financial services, or a high-growth client-service environment.

• Proven capability in independently managing complex calendars, travel arrangements, meeting preparation, communications, and competing priorities.

• Demonstrated ability to operate independently, exercising sound judgment with limited day-to-day direction.

• Proven discretion in handling highly confidential and sensitive information.

• Strong executive presence with the ability to engage credibly with senior internal and external stakeholders.

• Capacity to anticipate executive needs, identify potential issues before they arise, and independently determine suitable next steps.

• Exceptional organizational skills with a keen attention to detail.

• Strong strategic thinking and execution capabilities.

• Excellent written and verbal communication skills.

• Strong interpersonal skills and executive presence.

• Ability to remain calm under pressure while managing competing priorities.

• Comfortable working independently while collaborating cross-functionally.

• Standard working hours are from 8:30 am to 5:30 pm EST, with flexibility required to support senior leadership as necessary.

• Proficient in Microsoft Office Suite: Outlook, Excel, Word, PowerPoint, and Teams.

• Experience in a similar office administration, facilities, operations, or executive support role.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Opportunities for professional development and career advancement.

• Flexible work arrangements to promote work-life balance.

• Engaging team environment with a focus on collaboration and innovation.