Executive Administrator – Growth

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver tailored administrative support for various members of the Executive Leadership Team and/or Senior Leadership Team.

• Oversee calendars, invitations, scheduling conflicts, deadlines, and work hours.

• Arrange and manage meetings, including responses, agendas, participants, and meeting minutes.

• Organize corporate-sponsored, industry, and internal events, covering travel, venues, registration, and speaking opportunities.

• Handle expense reports and invoice approvals in compliance with policies and timelines.

• Reserve and coordinate airfare, accommodations, ground transport, and dining arrangements.

• Create, proofread, distribute, and maintain presentations and reports.

• Process and route emails, US mail, packages, correspondence, and action items.

• Support committees by attending meetings, taking minutes, reporting action items, and keeping corporate records updated.

• Facilitate the onboarding of designated new leaders, including access, equipment, corporate credit cards, facilities access, and first-week meetings.

• Uphold strict confidentiality at all times.

• Prioritize emails, mail, voicemails, meetings, and workflow activities efficiently.

• Communicate professionally with executives, employees, business partners, subsidiaries, vendors, and consultants.

• Provide backup assistance for assigned Executive Administrators.

• Identify opportunities for process enhancements, coordinate their implementation, and assess effectiveness.

⛳️ Requirements

• An associate degree or five (5) years of administrative/operational support experience for managers, directors, and/or executives is required.

• A minimum of three (3) years of experience as an Executive Assistant is required, or 5+ years as an administrative assistant or a combination of experience is acceptable.

• Experience in supporting the Sales organization is highly desirable.

• Proficiency in the Microsoft application suite, including Outlook, Excel, Word, and PowerPoint, is essential.

• Exceptional communication skills are necessary for understanding and compiling communication on behalf of the leader.

• Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients.

• Proficiency in clear and effective business writing techniques.

• Demonstrated ability to adapt to changes and quickly reprioritize tasks.

• Strong organizational skills to manage multiple priorities with a sense of urgency.

• Excellent interpersonal and relationship-building abilities.

• Capability to work under general direction with minimal guidance while delivering accurate, high-quality results.

• Proven ability to manage confidential information with discretion.

• Ability to thrive in a high-pressure, fast-paced environment.

• Outstanding problem-solving skills with the capacity to anticipate and resolve issues.

• Ability to work independently and collaboratively within a functional team.

• Flexibility to work beyond standard hours for urgent requests may be required.

• Travel may be necessary to support on-site or off-site events.

• This position is not currently eligible for sponsorship.

🏝️ Benefits

• Competitive wages.

• Medical with telemedicine options.

• Dental and Vision coverage.

• Basic and Optional Life Insurance available.

• Paid Time Off (PTO).

• Maternity, Parental, and Family Care leave.

• Community Volunteer Time Off.

• 12 Paid Holidays.

• Company Paid Disability Insurance.

• 401k with employer match.

• Health Savings Accounts (HSA) with employer contributions.

• Flexible Spending Accounts (FSA).

• Supplemental Insurance options.

• Mental Health and Well-being support through the Employee Assistance Program (EAP).

• Tuition Reimbursement.

• Wellness program initiatives.

• Remote-first and flexible working environment.