Executive Assistant – CEO

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee the complete process of permitting and licensing applications.

• Act as the main point of contact for all city and municipal email communications.

• Manage executive inboxes and coordinate master schedules.

• Distinguish between urgent and non-urgent issues to maintain the CEO's focus.

• Organize intricate business and personal travel arrangements and bookings.

• Handle confidential personal administrative tasks.

• Identify challenges in operations and propose suitable tools.

• Develop clear Standard Operating Procedures for consistent workflows.

• Serve as an operational partner and proactive “second brain” for the CEO.

• Take initiative on unresolved tasks without detailed direction.

• Utilize Claude to address operational issues, create dashboards and automations, and assist in landing page development.

⛳️ Requirements

• 3–5+ years of verified experience supporting senior leaders, founders, or C-suite executives in fast-paced, demanding settings.

• Outstanding prioritization and gatekeeping skills.

• Comfortable with direct communication and able to handle rapid feedback without softened language.

• Proven experience with AI tools, particularly Claude, as a daily collaborator for analysis, problem-solving, and workflow enhancement.

• Strong initiative to lead unresolved projects and foresee operational needs before they arise.

• Excellent written and verbal communication skills in English.

• C1 English proficiency is required.

• Preferred experience in managing municipal communications, city permits, and licensing documentation.

• Background in hospitality, restaurant, food & beverage, or multi-unit venue sectors is preferred.

• Submission of a resume and an English audio/video recording via a publicly accessible Loom link is mandatory.

• A screenshot of an internet speed test must be uploaded.

• Candidates should be located in South Africa or LATAM.

🏝️ Benefits

• Opportunity for remote work.

• Work schedule is Monday to Friday, from 9:00 AM to 6:00 PM Eastern Time.