Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as a reliable executive administrative ally to the President & CEO

• Oversee the intricate calendar, appointments, meetings, travel arrangements, inbox, and correspondence for the President & CEO

• Prioritize requests, compose responses, coordinate follow-ups, and safeguard the President & CEO's time

• Collaborate with the WDN Leadership Team to equip the President & CEO for meetings, events, and decision-making

• Assist in relationship management with staff, consultants, members, Board members, and external partners

• Prepare materials for meetings and events, attend as needed, and take minutes

• Monitor action items and deliverables stemming from the President & CEO's commitments

• Coordinate expenses, itineraries, logistics, speaking engagements, and events

• Work alongside the Chief of Staff on Executive Office priorities and collaborations with stakeholders

• Manage digital files and records for effective document, knowledge, and information management

• Plan and implement special projects for the Executive Office from inception to completion

• Serve as the main contact point between the Executive Office and WDN/WDA Boards

• Assist with board meetings, presentations, communications, retreats, minutes, and follow-ups

• Engage in team meetings and projects while collaborating with colleagues

• Aid in onboarding and training new team members

• Pursue professional development through training, workshops, and self-directed learning

• Contribute to the organization's success by staying informed on industry trends and best practices

⛳️ Requirements

• Minimum of 8 years of experience in executive administrative support

• Proven experience assisting executive team members

• Demonstrated comfort and experience with remote work

• Strong project management capabilities with a successful track record of handling multiple workstreams, competing deadlines, and dependencies

• Proficient in scheduling, travel coordination, correspondence, meeting preparation, and project tracking

• Experience in managing an executive's workflow and schedule effectively

• Ability to handle sensitive organizational, staff, donor, and personal information with confidentiality

• Previous experience supporting a Board of Directors, including board meetings, retreats, materials, communications, and accurate minute-taking

• Experience in building relationships across diverse stakeholder groups

• Familiarity with working closely with a Chief of Staff or similar senior partner

• Proficient in Google Workspace, AI, and project management systems

• Capability to manage multiple calendars and platforms, prepare presentation decks, manage CRM data, and facilitate meetings smoothly

• Availability to work weekday hours in the Pacific Time Zone and outside regular business hours when necessary

• Strong dedication to social justice and alignment with WDN/A's mission and values

• Must reside in the United States; applications from outside the U.S. and staffing agencies are not accepted

• Willingness to travel occasionally within the United States

• Application, resume, and cover letter are required

🏝️ Benefits

• Medical, Dental, and Vision Insurance (100% paid by WDN for employees and 80% for dependents)

• 401K Contribution (4% of gross pay contributed by WDN along with an additional 3% match of gross pay)

• 20 Vacation Days

• 14 Sick Days

• 14 Company Holidays

• Partial Reimbursement for Internet and Phone Expenses

• Stipends for Remote Office Expenses

• Co-Working Stipend

• Learning and Development Stipend

• Occasional travel within the United States for meetings, team retreats, and organizational events

• Accommodations during the application, interview, and hiring process for candidates with disabilities