Executive Assistant

This is a fully remote position, open to applicants in Florida.

📋 Description

• Act as a strategic partner to leadership while ensuring smooth daily operations.

• Oversee intricate calendar management, prioritization, and scheduling for several executives.

• Arrange both domestic and international travel, including flights, accommodations, ground transportation, and basic event coordination.

• Draft, edit, and manage executive communications, presentations, agendas, talking points, and documents.

• Assist with meetings, events, leadership forums, and various initiatives as needed.

• Collaborate with leadership, recruiting, various departments, and other Executive Assistants to deliver comprehensive organizational support.

• Prepare and file expense reports through Concur and reconcile corporate credit card transactions.

• Proactively anticipate needs, juggle multiple priorities, respond with urgency and confidentiality, and work independently.

• Team up with assistant teams to address challenges and share insights.

• Adhere to the firm’s code of ethics and business conduct.

⛳️ Requirements

• At least 3 years of experience as an Executive Assistant, ideally in consulting or professional services.

• Bachelor’s Degree is preferred in a relevant field of study or equivalent experience.

• Highly skilled in computer and scheduling tools, including Microsoft Office Suite, Teams, Concur, and SharePoint.

• Proven experience in managing complex calendars and scheduling for teams across various locations and time zones.

• Excellent interpersonal and relationship-building abilities.

• Strong written and verbal communication skills with an emphasis on clarity, thoroughness, follow-through, and confidentiality.

• Capable of working both independently and collaboratively in a fast-paced environment.

• Willingness to work additional hours as necessary.

• Professionalism, integrity, discretion, sound judgment, meticulous attention to detail, and the ability to meet tight deadlines.

🏝️ Benefits

• Remote position.

• Opportunities for global assignments and career advancement.

• Equal opportunity employment.