Executive Assistant

This is a fully remote position, open to applicants in Arizona, +2 more states.

📋 Description

• Act as a strategic partner to leaders, facilitating exceptional client work

• Oversee intricate calendar management, including prioritization and scheduling

• Arrange domestic and international travel, encompassing flights, accommodations, ground transport, and basic event coordination

• Draft, enhance, and manage high-level executive correspondence, presentations, agendas, talking points, and documents

• Provide support for meetings, events, and leadership forums

• Assist with various initiatives and contribute to the efficient operation of teams

• Collaborate with leadership, recruiting, departments, and fellow Executive Assistants to deliver comprehensive organizational support

• Prepare and file expense reports utilizing Concur

• Timely reconcile corporate credit card transactions

• Anticipate the needs of executives, juggle multiple priorities, and respond with urgency and discretion

• Work with assistant teams to address challenges and share insights

• Maintain the firm's ethical standards and business conduct

⛳️ Requirements

• At least 3 years of experience as an Executive Assistant, ideally within consulting or professional services

• Bachelor’s Degree in a relevant field or equivalent experience is preferred

• Excellent proficiency in computer and scheduling skills, including Microsoft Office Suite, Teams, Concur, and SharePoint

• Proven experience in managing complex calendars and scheduling for teams across various locations and time zones

• Strong interpersonal and relationship-building abilities

• Exceptional written and verbal communication skills, emphasizing clarity, thoroughness, follow-through, and confidentiality

• Capability to work independently and collaboratively in a fast-paced environment

• Willingness to work additional hours when necessary

• Demonstrated professionalism, integrity, discretion, sound judgment, and meticulous attention to detail

• Proficiency in handling confidential information and meeting tight deadlines

🏝️ Benefits

• Remote work opportunity

• Access to global assignments and opportunities that enhance skills

• Collaborative and dynamic international team environment