Executive Assistant

This is a fully remote position, open to applicants in New Zealand.

📋 Description

• Oversee the calendar and email communications by managing priorities, arranging meetings, directing inquiries, and safeguarding focused work periods.

• Prepare for leadership meetings by collecting reports and updates, structuring agendas, and ensuring all materials are prepared in advance.

• Monitor decisions and commitments by documenting meeting notes, responsibilities, deadlines, follow-ups, and escalating items that require attention.

• Compile information from various departments to create clear and concise summaries for decision-making.

• Manage relationships with insurers, referral partners, and other essential contacts, including organizing meetings, preparing materials, and outlining next steps.

• Assist with internal projects by tracking timelines, coordinating tasks, and reporting progress and challenges to the business leader.

• Facilitate hiring and onboarding procedures by scheduling interviews, organizing feedback, and coordinating onboarding processes.

• Keep records, documents, and processes organized while managing sensitive information with discretion.

• Take ownership of coordination and administrative follow-through while allowing relevant leaders to maintain decision-making and team management.

⛳️ Requirements

• Prior experience as an Executive Assistant (or in a similar role) supporting a senior leader.

• Exceptional organizational skills and dependable follow-through amidst competing priorities.

• Strong written and verbal communication abilities.

• Good judgment in determining what tasks can be handled independently and which require escalation.

• Confidence in following up with colleagues, including senior team members, in a professional and respectful manner.

• Capability to anticipate needs, identify missing information, and take initiative.

• Proficiency with calendars, email, spreadsheets, shared documents, and task management tools.

• Ability to handle confidential business, employee, and client information with discretion.

• Experience in insurance or professional services is advantageous but not mandatory.

🏝️ Benefits

• Performance bonuses

• Fully remote position

• Flexible work environment

• Opportunity to contribute to the development of a category-leading consumer brand