Executive Assistant

This is a fully remote position, open to applicants in Australia.

📋 Description

• Organize meetings, phone calls, dinners, and hosted sessions for the CEO with investors, partners, researchers, and candidates.

• Schedule and oversee travel arrangements for the CEO and team across Australia and the US, including conferences and team retreats.

• Assist with offsite events, conference attendance, the Tech Talks series, and hosted dinners.

• Take ownership of event logistics checklists and ensure follow-up actions are completed.

• Handle onboarding, equipment and tool requests, expense reports and invoices, vendor setup, document formatting, and record-keeping in Notion and Google Drive.

• Create systems and utilize AI tools daily to streamline operational tasks.

• Collaborate directly with the CEO and Chief of Staff.

• Progress from coordination and administration into the ownership of operational projects.

⛳️ Requirements

• 2–5 years of experience in an administrative, coordination, executive support, or operations role.

• Background in a funded startup environment at Seed, Series A, or B stages, or within the Venture Capital or Private Equity sectors.

• Documented experience in supporting an executive team and managing general operations.

• Proven track record in event coordination.

• Strong written English skills, crafted by you rather than generated by a language model.

• Proficient with Google Workspace.

• Familiarity with Notion, Linear, and Slack or Zulip, or the ability to learn these tools within a week.

• Current usage of AI tools such as Claude, ChatGPT, or similar technologies.

• Comfortable working across various time zones, including some early or late meetings to coordinate with the US.

• Professional-level proficiency in English, both written and spoken.

• Full working rights in Australia.

🏝️ Benefits

• Remote-first culture.

• Regular schedule of team offsite events.

• Opportunity for travel to the US.

• Direct access to the CEO and Chief of Staff.

• Exposure to all functions within the business.

• Visa sponsorship and relocation assistance for exceptional candidates in the US and Australia.