Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver high-level administrative assistance to various executives.

• Organize, coordinate, and manage meetings effectively.

• Handle travel arrangements, correspondence, filing, phone messages, and expense reports.

• Oversee the global meeting calendar for the leadership team.

• Manage the distribution of information and reports.

• Schedule and facilitate functional and executive-level communications and meetings.

• Prepare and refine professional documentation, spreadsheets, reports, presentations, and correspondence.

• Lead and coordinate client and employee engagement events.

• Manage vendors for maintenance and repairs at company-leased or related properties.

• Serve as a liaison between senior leadership and both internal and external stakeholders.

• Assist with project management and task tracking.

• Plan domestic and international travel while managing travel budgets efficiently.

• Organize virtual and in-person meetings.

• Oversee daily executive calendars, communications, overlapping meetings, and conflicts.

• Manage confidential information with discretion and professionalism.

• Provide exceptional customer service to clients and resolve issues promptly.

• Ensure timely responses to inquiries from internal and external clients.

• Support operational efficiencies across cross-functional teams.

⛳️ Requirements

• High school diploma or equivalent is required.

• At least 5 years of experience in an executive administrative assistant role.

• Strong ethics and values; known for being trustworthy, direct, and honest.

• Ability to develop and maintain effective relationships.

• Proficient in Microsoft products, including Word and Excel.

• Experience in data analysis, financial reporting, data inventory management, and program auditing.

• Capable of organizing multiple complex tasks and competing priorities with accuracy.

• Ability to collaborate effectively within cross-functional teams.

• Resourceful with a strong initiative and solution-oriented mindset.

• Demonstrated experience supporting and working with senior/executive-level leadership.

• Strong attention to detail.

• Must pass a post-offer drug and alcohol test in compliance with Federal regulations.

• Subject to random testing as a condition of ongoing employment.

• Bachelor’s degree from an accredited institution is preferred.

• Corporate experience in a matrix organization is preferred.

• Experience in supporting executive personnel within the industrial sector is preferred.

🏝️ Benefits

• Opportunities for career advancement.

• Comprehensive benefits package.

• Medical coverage.

• Dental coverage.

• Vision coverage.

• Prescription drug coverage.

• 401(k) retirement savings plan.

• Supplemental insurance options.

• Company-paid life insurance.

• Company-paid AD&D insurance.

• Company-paid short-term disability coverage.

• Generous paid time off program.

• Remote work position.