Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide comprehensive executive and personal assistance to the CEO of Nimble.

• Oversee and manage the CEO’s daily calendar, including the scheduling, rescheduling, confirmation, and prioritization of meetings.

• Organize meetings with investors, partners, analysts, candidates, executives, and other relevant parties.

• Handle intricate scheduling across various time zones.

• Review presentations, meeting agendas, and supporting documents prior to significant meetings.

• Ensure the CEO is equipped with pertinent context, materials, and information before critical meetings.

• Manage the CEO’s email inbox, identify priorities, highlight important items, and facilitate follow-ups.

• Monitor commitments and action items.

• Arrange business and personal travel, including flights, trains, hotels, transportation, itineraries, and last-minute adjustments.

• Address travel and logistical challenges in real time.

• Handle personal and administrative documentation, such as Green Card-related processes, annual reports, international approvals, and other paperwork.

• Assist the CEO with personal tasks and day-to-day requirements.

• Manage highly sensitive and confidential information with utmost discretion.

• Anticipate the CEO’s needs and proactively tackle scheduling, administrative, and logistical issues.

• Coordinate logistics for Board meetings, Board dinners, and investor-related events.

• Aid in the preparation and organization of Board meeting materials.

• Collaborate with Board members, investors, and internal stakeholders.

• Serve as a trusted liaison between the CEO and stakeholders.

• Engage with employees, executives, investors, partners, service providers, and candidates on behalf of the CEO.

• Assist with special projects and ad hoc initiatives led by the CEO.

• Maintain a responsive and adaptable approach as priorities and schedules evolve.

⛳️ Requirements

• A minimum of 3 years of demonstrable experience as an Executive Assistant, Personal Assistant, or in a similar position supporting a CEO, founder, or senior executive.

• Native or fluent Hebrew is essential.

• Excellent command of English, both written and spoken.

• Experience supporting a U.S.-based executive or working across U.S. time zones is highly advantageous.

• Flexibility and availability beyond standard working hours, including evenings and weekends, as required.

• Outstanding calendar management, prioritization, and organization skills.

• Exceptional attention to detail.

• Strong written and verbal communication abilities.

• High degree of discretion, maturity, reliability, and judgment.

• Capability to handle highly confidential and sensitive information.

• Ability to foresee needs and operate proactively with minimal guidance.

• Strong interpersonal skills and confidence in engaging with senior stakeholders.

• Comfortable working in a fast-paced and ever-changing startup environment.

• A strong ownership mentality and a results-driven approach.

• Adaptability and responsiveness when priorities shift.

🏝️ Benefits

• Engage with a deeply technical platform that drives real-time AI and enterprise decision-making.

• Contribute to shaping the future of Web Search Agents and live web intelligence.

• Collaborate with a highly skilled, mission-driven team that operates quickly, frequently ships products, and embraces ownership.

• Enjoy flexible working hours.

• Benefit from a remote work arrangement.