Executive Assistant

This is a fully remote position, open to applicants in Poland.

📋 Description

• Oversee the calendar of the EVP Global Delivery, managing multiple time zones, resolving scheduling conflicts, safeguarding focus time, and highlighting urgent requests.

• Organize and coordinate international travel arrangements, including booking flights, securing hotels, arranging transportation, obtaining visas, creating itineraries, and processing expense reports.

• Serve as a liaison between the EVP Global Delivery, the Executive Committee, delivery teams, and clients.

• Direct requests, communicate decisions and priorities, and synchronize distributed teams across different time zones.

• Prepare materials for Board and Executive Committee meetings by gathering inputs, compiling meeting packets, recording minutes, and tracking action items.

• Create agendas, distribute pre-reading materials, take minutes, and follow up with action owners during delivery leadership meetings.

• Maintain a comprehensive tracker of delivery commitments, project milestones, client deliverables, escalations, and cross-functional dependencies.

• Provide regular status updates that emphasize items at risk.

• Manage sensitive information related to the company and clients with the utmost confidentiality.

• Execute other responsibilities as reasonably required in line with the role.

⛳️ Requirements

• A minimum of 5 years of experience in an executive assistant or senior administrative position directly supporting upper management.

• Ideal candidates will have experience assisting delivery, operations, or client-facing leadership.

• Proven track record of supporting C-suite and board-level executives with notable achievements.

• Strong organizational capabilities to effectively juggle multiple priorities and stakeholders.

• Outstanding written and verbal communication skills in English.

• Proficiency in Spanish, Ukrainian, or Russian is advantageous.

• Ability to uphold strict confidentiality and manage sensitive company and client information.

• Experience in managing international executive travel logistics, including flights, accommodations, visas, itineraries, travel budgets, and expense management.

• Proficient in Microsoft Office and various productivity and collaboration tools.

• Quick to learn new software and systems.

• Familiarity with delivery or project environments, including project governance, milestone tracking, and client reporting is a plus.

• Comfortable collaborating with remote and distributed teams across various time zones.

• A flexible, proactive team player capable of thriving in a fast-paced, high-growth environment.

🏝️ Benefits

• Health insurance

• Relocation program

• Remote work flexibility / Work From Anywhere Culture

• Professional development opportunities

• Certification programs

• Mentorship and talent investment programs

• Internal mobility opportunities

• Internship opportunities

• Engaging projects for leading global clients

• An inclusive and supportive workplace that promotes open communication

• Regular team-building social events