Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver high-level administrative assistance to senior leadership within the CEO office and the Co-CEO leadership framework.

• Collaborate with other executive assistants to exchange information and ensure consistent support across leadership.

• Foster relationships with the wider team while serving as a gatekeeper for executives.

• Anticipate the needs of executives and potential challenges, devise contingency plans, and implement solutions with minimal guidance.

• Oversee complex and evolving executive calendars, meetings, logistics, deadlines, and incoming requests.

• Prepare briefing documents, agendas, minutes, and organized records for meetings, speaking engagements, travel, projects, and initiatives.

• Arrange both domestic and international travel, including aircraft, ground transportation, accommodations, visas, customs, flight schedules, passenger manifests, and catering services.

• Monitor travel arrangements and adjust logistics in real-time to accommodate shifting priorities, weather changes, delays, and unforeseen events.

• Coordinate cross-functional projects and events, including timelines, deliverables, stakeholder involvement, and collaboration with events and security teams.

• Identify ways to streamline operations and improve executive efficiency.

• Track team tasks, budgets, and meeting schedules to ensure that deadlines and deliverables are achieved.

• Assist with onboarding and integration for new team members.

• Process expense reports, purchase orders, budget reconciliations, and receipts/invoices.

⛳️ Requirements

• 8+ years of demonstrated experience as an executive assistant, administrative manager, or a similar role supporting senior leadership.

• Experience preferably within a CEO office or a multi-executive leadership environment.

• Ability to maintain confidentiality, discretion, and professionalism when handling sensitive information.

• Exceptional organizational skills and a keen attention to detail.

• Capability to manage multiple priorities in a dynamic setting with demanding deadlines.

• Strong process improvement and problem-solving skills.

• A pronounced sense of urgency and the ability to complete tasks promptly.

• Highly proficient with Google Suite, MS Office Suite, Adobe Suite, and MacOS.

• Familiarity with communication strategies, executive affairs, and leadership contexts.

• Excellent written and verbal communication abilities.

• Flexibility to work across various time zones.

• Experience in budget tracking, travel coordination, event planning, and stakeholder engagement is a plus.

• Must choose a city and country of employment.

• Must indicate whether work authorization sponsorship will be required.

🏝️ Benefits

• Bonus program.

• Equity program.

• Wellness allowance.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• 401(k).

• Dogfooding Kraken products after joining.