Executive Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee the CEO’s calendar, manage administrative inboxes, arrange travel logistics, and streamline internal team workflows.

• Organize household services and vendors, set up appointments, coordinate meals during busy periods, facilitate personal travel, and manage local bookings.

• Safeguard focus time, prevent scheduling conflicts, negotiate appointments, and prepare context and materials for meetings in advance.

• Develop, refine, and uphold standard operating procedures (SOPs) and permissions documentation.

• Compose emails, messages, and external communications that reflect the CEO’s tone and style.

• Screen communications and emphasize key opportunities.

• Handle passwords, two-factor authentication (2FA) tokens, and user permissions across various digital platforms.

• Utilize tools like Claude, ChatGPT, and other AI applications for research, drafting, and troubleshooting, ensuring human quality assurance.

• Provide daily asynchronous updates covering priorities, deliverables, and obstacles.

• Implement cross-functional administrative projects and collaborate with HR, finance, and external partners.

• Create structured summaries, briefs, and action lists to aid executive decision-making.

⛳️ Requirements

• 3–5+ years of experience working as an Executive Assistant and/or Personal Assistant for senior leaders, founders, or entrepreneurs in a remote environment.

• Exceptional written and verbal communication abilities.

• C1 English proficiency required; must communicate exclusively in English throughout the entire shift.

• Complete comfort with making phone calls for bookings, vendor coordination, and administrative follow-ups.

• Strong account security practices, including 2FA, credential safety, and adherence to permission boundaries.

• Practical experience with AI integrations and productivity tools.

• Proficiency in Google Workspace, Google Meet, Slack, and financial/operations platforms like Ramp.

• Capability to receive constructive feedback and adapt swiftly.

• High-level critical thinking skills with the ability to validate AI-generated outputs.

• Comfort with asynchronous, documentation-first workflows.

• Complete discretion and confidentiality when managing sensitive information.

• Resume and a 30–90 second audio or video recording in English are required.

• A publicly accessible link to the recording is required.

• A screenshot of an internet speed test is required.

🏝️ Benefits

• Remote-first culture.

• Asynchronous productivity and documentation-first workflow.

• Established SOPs, access matrices, and repositories for voice/writing.

• Opportunity to assist a rapidly growing e-commerce brand that specializes in functional medical accessories.