Executive Assistant

This is a fully remote position, open to applicants in South Africa, +1 more country.

📋 Description

• Assist the Owner/Creative with fine art, commercial design, and nonprofit/civic initiatives.

• Oversee business development and nurture relationships with collectors, clients, donors, patrons, vendors, and collaborators.

• Facilitate the onboarding of new contacts through introductory decks, thank-you notes, tagging, system entry, and organized follow-up processes.

• Identify business prospects, research potential partners, and reconnect with inactive contacts utilizing monday.com workflows.

• Refresh graphics, presentations, pitch decks, and promotional materials; manage, format, draft, and submit proposals.

• Organize the owner's inbox by categorizing messages, drafting and sending replies, prioritizing tasks, and resolving bottlenecks.

• Maintain templates for communication and track relationship data, history, and follow-up reminders in monday.com.

• Conduct daily check-ins to confirm priorities, deadlines, and relationship engagement.

• Research for meetings and compile presentations and background briefs.

• Monitor meeting action items in monday.com and manage subsequent steps.

• Stay aware of calendar commitments and coordinate meeting preparations with existing administrative support.

• Provide minimal personal administrative support that is professional-adjacent as required.

⛳️ Requirements

• At least 5+ years of professional experience in executive support, account management, or business operations.

• Experience in sales, client relations, or business development with a proven track record of initiating, navigating, and concluding agreements or discussions effectively.

• Highly proactive, forward-thinking problem solver who takes full responsibility for tasks from initiation to completion.

• Strong understanding of US politics and current events.

• Genuine passion for the arts, design, and civic/nonprofit projects.

• Outstanding written and verbal communication skills in English.

• Proficient or very comfortable using monday.com, including automations, contact management, and workflow configurations.

• Familiar with Slack and email communication.

• Basic knowledge of Canva and Adobe Creative Suite.

• Proficient in Google Workspace and Microsoft Office.

• Comfortable using ChatGPT and similar AI technologies.

• Required to submit a publicly accessible 30–90 second Loom video in English with clear visibility of face and video.

• Required to upload a screenshot of an internet speed test.

• Must provide expected compensation and earliest availability to start.

🏝️ Benefits

• Opportunity to work closely with creative professionals in a dynamic environment.

• Engage with various projects that promote and support the arts and civic initiatives.

• Collaborate with a network of diverse stakeholders and partners.