Executive Assistant

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Act as the strategic partner to a senior executive.

• Assume responsibility for AI-driven processes related to property and zoning research, data retrieval for permitting, and evaluations of deals.

• Create and manage intricate spreadsheets and reporting dashboards that compile financial information for executive investment choices.

• Prepare and oversee invoicing through QuickBooks while ensuring precise financial documentation.

• Organize executive schedules, manage calendars, and provide summaries of incoming communications and emails.

• Serve as the primary point of contact for communications with vendors, subcontractors, and contractors.

• Address vendor and subcontractor issues independently whenever feasible.

• Perform minor updates to the company website.

• Develop and document Standard Operating Procedures for essential workflows.

• Assist the client in areas such as construction, real estate development, land acquisition, townhome development, and commercial partnerships.

⛳️ Requirements

• 3–5+ years of experience supporting a CEO, founder, or senior C-suite executive, ideally in the Construction, Real Estate, or Development sectors.

• Professional proficiency in both spoken and written English and Spanish (C1+ level or equivalent).

• Comfortable with handling high-volume calls with contractors.

• Strong sense of personal accountability and ownership.

• Demonstrated experience utilizing AI tools such as Claude and ChatGPT for research, writing, and workflow automation.

• Familiarity with QuickBooks, BuilderTrend, Cintra, Zillow data tools, Google Calendar, and website CMS platforms.

• Capability to act as an independent thinking partner and oversee complex administrative and operational tasks autonomously.

• A dedicated quiet workspace is essential.

• High-speed, reliable internet connection required.

• Dependable laptop/computer setup is necessary.

• Submission of a Loom video application is mandatory.

• A screenshot demonstrating internet speed test results is required.

🏝️ Benefits

• Opportunity to work remotely.

• Work schedule from Monday to Friday, 8:00 AM–5:00 PM Eastern Time.