Executive Assistant

This is a fully remote position, open to applicants in France.

📋 Description

• Deliver top-tier administrative assistance to the HVS Product Line Leader and the wider leadership team.

• Proactively oversee intricate and frequently shifting executive calendars.

• Plan and organize both domestic and international travel itineraries in accordance with company travel policies.

• Process and reconcile expense reports utilizing company systems such as Concur.

• Arrange internal and external meetings, town halls, and leadership offsite events.

• Secure venues, set up hybrid/virtual meeting technologies, and manage catering services.

• Provide support to the broader HVS leadership team on various projects and administrative tasks.

• Plan, organize, and prepare for employee town halls, all-employee meetings, and informational sessions.

• Create, edit, and format executive presentations, PowerPoint presentations, and reports.

• Serve as a central liaison between the Product Line Leader, internal stakeholders, HR, and external partners.

• Handle confidential and sensitive information with discretion and professionalism.

• Assist in onboarding new team members.

• Manage team distribution lists effectively.

• Maintain organizational charts and shared drives, including SharePoint and Teams.

⛳️ Requirements

• Demonstrated experience (typically 3–5+ years) providing support to senior-level executives in a dynamic, global, and matrixed corporate environment.

• Experience in the industrial, manufacturing, or energy sectors is highly advantageous.

• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).

• Familiarity with Teams, SharePoint, and Zoom platforms.

• Experience with Workday or Concur is considered beneficial.

• Outstanding written and verbal communication skills in English.

• Ability to draft professional correspondence and assist in creating employee communications.

• Exceptional organizational skills, meticulous attention to detail, strong follow-through, and capability to prioritize competing tasks under tight deadlines.

• Proactive, solution-focused mindset, high emotional intelligence, and a collaborative team-player attitude.

• High level of integrity and professionalism in managing confidential information.

🏝️ Benefits

• Relocation Assistance Provided: No

• Remote work arrangement.