This is a fully remote position, open to applicants in India, +1 more country.

📋 Description

• Proactively oversee executive calendars, coordinating both internal and external meetings across various US time zones while managing all scheduling logistics.

• Screen, organize, and prioritize executive email inboxes; draft professional correspondence and ensure that urgent operational issues are promptly addressed.

• Prepare meeting agendas and relevant documentation, record action items during alignment calls, and follow up with team leads to promote accountability.

• Supervise executive administrative initiatives, monitor key deliverables, and ensure that operational milestones are achieved across different locations.

• Draft, edit, and review executive presentations, operational reports, tracking spreadsheets, and company-wide memos.

• Provide direct operational and administrative support to the President of Sales.

⛳️ Requirements

• Proven experience as an Executive Assistant, Senior Administrative Specialist, or Operations Assistant supporting C-level or senior executive leadership in dynamic environments.

• Outstanding written and verbal communication skills in English, coupled with strong proofreading abilities and a professional demeanor.

• Self-driven and detail-oriented with demonstrated problem-solving skills; capable of anticipating executive needs before they arise.

• Proficient in Google Workspace.

• Proficient in Microsoft Office (Excel, Word, PowerPoint).

• Proficient in project management tools (Asana, ClickUp, Trello, or Slack).

• Availability to work full-time during US business hours (MDT).