Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee intricate internal, client-specific, and project-related calendars for three senior executives.

• Prioritize conflicting appointments and manage requests from both internal and external stakeholders.

• Handle comprehensive executive travel arrangements, encompassing flights, accommodations, ground transportation, dining reservations, disruptions, receipts, and expense tracking.

• Edit and assist in the design of nearly finalized deliverables.

• Act as Project Administrator for initiatives led by senior leaders.

• Arrange internal and client calls, focus groups, interviews, and face-to-face meetings.

• Manage logistics for virtual meetings, including registration, participant coordination, breakout rooms, interactive polls, and real-time technical support.

• Supervise in-person event operations, which includes venue and vendor selection, hotel arrangements, catering, shipping supplies, and registration processes.

• Coordinate travel for attendees and speakers, manage event communications, and handle expense reimbursements.

• Promote a positive culture within the Home Team and Internal Team through gift management, welcoming new hires, preparing meeting agendas, and organizing culture-enhancing activities.

• Contribute to the goals, learning, and initiatives of the Executive Assistant team.

• Provide temporary support to other Executive Assistants during their PTO or leave periods.

⛳️ Requirements

• Seasoned administrative professional adept at supporting several senior leaders concurrently.

• Capability to manage competing priorities, coordinate cross-time-zone scheduling, and handle comprehensive travel and event/expense logistics.

• Resourceful, self-driven, proactive in problem-solving, and capable of working independently.

• Strong emotional intelligence and communication abilities to cultivate trusted relationships.

• Exceptional organization and attention to detail.

• Service-oriented mindset, adaptability, and a customer-centric approach.

• Proficiency in Google Workspace, MS Office, ClickUp, and Calendly.

• Comfortable utilizing generative AI and automation tools such as Gemini, Claude, and Copilot.

🏝️ Benefits

• 100% remote position within a U.S.-based team.

• Annual firmwide in-person engagements.

• Telework subsidy available.

• Stipend for professional development.

• Foundational Bonding and Parental Leave offered.

• 20 PTO days, 11 holidays, and two firmwide shutdown weeks.

• Comprehensive medical, dental, vision, and life insurance.

• 401(k) matching program.

• Location-based supplement equivalent to 1-5% of the base salary for employees residing in areas with a higher cost of living.