Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as an essential collaborator with the leaders of the Client Medical Director and Medical Policy Director team.

• Provide administrative assistance to ensure smooth operations.

• Coordinate and oversee complex calendars across various time zones.

• Schedule both internal and external meetings with partners and clients.

• Organize virtual and onsite departmental gatherings, including sourcing offsite venues, preparing agendas and materials, and managing logistics.

• Arrange domestic travel, encompassing flights, accommodations, and ground transportation.

• Prepare comprehensive itineraries and manage expense reporting.

• Offer office and project support for cross-functional initiatives.

• Assist in the creation of presentations, reports, and documentation.

• Coordinate meetings, calendars, and data requests throughout the organization.

• Take minutes and notes during meetings and track action items until completion.

• Support new-hire setup and onboarding logistics.

• Monitor departmental budgets and process invoices and purchase orders.

• Organize team offsites and recognition or milestone celebrations.

• Manage HR-related and strategic information with confidentiality.

• Complete special projects and other assigned responsibilities.

⛳️ Requirements

• A minimum of 7 years of demonstrated experience as an administrator.

• Bachelor's degree in Communications, English, Marketing, or relevant job experience.

• Advanced proficiency or higher across the MS Office suite, including Outlook, Word, Excel, and PowerPoint.

• Strong aptitude for learning new systems and processes.

• Exceptional written and verbal communication skills.

• Strong organizational skills with the ability to prioritize tasks effectively.

• Capability to work independently with minimal supervision.

• Willingness to travel as required, with current expectations of a minimum of 4 days twice a year.

• Must ensure a dedicated, secure workspace.

• Must provide high-speed internet access/connectivity as well as an office setup and maintenance.

• Must be able to perform tasks with or without reasonable accommodation.

🏝️ Benefits

• Medical insurance coverage.

• Dental insurance coverage.

• Vision insurance coverage.

• Disability insurance coverage.

• Life insurance coverage.

• 401(k) savings plans.

• Paid family leave.

• 9 paid holidays per year.

• 17-27 days of Paid Time Off (PTO) per year, based on specific level and length of service.

• Remote work arrangement.

• Dedicated, secure workspace and high-speed internet access/connectivity, as well as office setup and maintenance provided by the team member.