Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and maintain customer and lead records in HubSpot, ensuring that communications and deal stages are kept up to date and accurate.

• Coordinate tasks, projects, and deadlines within Asana, providing the team with reminders and status updates to keep them on schedule.

• Compose correspondence, manage calendars, and prepare documents utilizing Docs, Sheets, Gmail, and Calendar.

• Act as the initial point of contact for clients, addressing inquiries and correspondence with professionalism.

• Reach out to customers to verify details, respond to questions, and arrange meetings or site visits.

• Re-engage with previous customers to assess interest and identify new bidding or project opportunities.

• Connect with prospective leads, assess their interest, and schedule introductory meetings for the sales team.

• Follow up with current and past customers to foster relationships, ensure satisfaction, and discover potential future work.

⛳️ Requirements

• Previous experience in an administrative, customer service, sales support, or client-facing capacity.

• Practical experience with HubSpot or a similar CRM platform.

• Knowledge of Asana or comparable project/task management applications.

• Strong proficiency in Google Suite (Gmail, Docs, Sheets, Calendar).

• Exceptional written and verbal communication skills, along with a friendly and professional phone demeanor.

• Highly organized, detail-focused, and adept at managing multiple follow-ups simultaneously.

• Self-driven and dependable when working autonomously in a remote setting.

• Comfortable making outbound calls to both current and prospective clients.

• A minimum of 3 years of relevant experience is required.

🏝️ Benefits

• [Benefit 1]

• [Benefit 2]

• [Additional benefits can be added here]