Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the management of the client's inbox and calendar

• Organize tasks and projects utilizing ClickUp

• Assist the client in maintaining focus on priorities and daily deliverables

• Safeguard the client's schedule by reserving time for growth initiatives

• Manage social media accounts and execute the strategy

• Handle and respond to incoming brand partnership inquiries

• Aid in outreach efforts for brand and retail collaborations

• Coordinate the logistics for monthly meetups in Dallas

• Create and manage invitation and RSVP pages with tools like Luma

• Assist with the booking and scheduling for podcasts

• Supervise ongoing projects and ensure follow-through across various workstreams

• Help develop systems and standard operating procedures where documentation is lacking

⛳️ Requirements

• Experience in managing inboxes

• Experience in managing calendars

• Proficient in task and project management within ClickUp

• Capable of helping clients stay organized with their priorities and daily tasks

• Ability to protect schedules by reserving focus time for growth-related work

• Proven experience in social media management and strategy execution

• Experience in managing and replying to inbound brand partnership requests

• Familiarity with supporting outreach for brand and retail partnerships

• Experience in coordinating logistics for monthly meetups in Dallas

• Competence in creating and managing invitation and RSVP pages using tools like Luma

• Experience in podcast booking and scheduling support

• Ability to manage ongoing projects and ensure follow-through across multiple streams of work

• Capacity to assist in creating systems and SOPs where processes are undocumented

• Social media management experience is beneficial

• Graphic design skills are a plus

• Familiarity with basic bookkeeping / accounts receivable is a plus

• Experience with Amazon Seller Central is an asset

• Shopify experience is essential; e-commerce experience is highly preferred

• Klaviyo experience is essential

• ClickUp proficiency is essential

• Familiarity with Triple Whale, Refunnel, ShopMy, Slack, ChatGPT, and Claude is advantageous

• Available for full-time work, 40 hours per week

• Must be able to work in the Central Time zone

• CEFR English proficiency level must be included in the application

• Resume must adhere to the Coconut VA Profile Template and be submitted in English

• A one-minute introduction video, preferably created using Loom, must be provided with a functional link

• The video link must be operational; broken or invalid links will lead to disqualification

🏝️ Benefits

• Competitive salary

• 13th Month Pay

• 12 days of Paid Time Off

• 12 paid US holidays

• Maternity & Paternity Leave

• Comprehensive Healthcare

• Life Insurance included in the full-time HMO plan

• Mental Health Support, offering mental health consultations and wellness resources

• Milestone Gifts & Birthday Treats

• Team experiences, which include island getaways, virtual town halls, and regional meetups

• A supportive network for learning, growth, and connection