Executive Assistant

This is a fully remote position, open to applicants in Canada.

📋 Description

• Carry out administrative and clerical duties, including financial and human resources administration.

• Offer professional assistance to one or more managers along with their direct reports.

• Deliver general office services while adhering to administrative, operational, and control standards.

• Assist in strategic initiatives by monitoring metrics and milestones.

• Foster relationships with both internal and external stakeholders.

• Evaluate data and information to provide insights and recommendations.

• Oversee the planning, coordination, and execution of departmental events.

• Provide specialized professional support to an executive and senior management.

• Coordinate and oversee budgets, reporting results in comparison to the budget.

• Mentor and coach junior administrative assistants.

• Manage calendars, events, meeting invitations, rooms, and meeting resources.

• Create and maintain filing systems and documentation.

• Write, edit, and disseminate customized communications.

• Handle the central phone line and address or escalate inquiries as necessary.

• Process invoices and manage expense claims and reports.

• Monitor expenses against budgets.

• Arrange business travel, including flights and accommodations.

• Coordinate office premises, building matters, relocations, office planning, and furniture needs.

• Maintain inventory of supplies and place orders as required.

• Document and manage vacation and absence scheduling.

• Oversee staff training requirements.

• Organize work information to ensure accuracy and completeness.

• Address escalations from other employees.

• Make informed, risk-conscious decisions that safeguard assets and align with business strategy.

⛳️ Requirements

• Generally 3–5 years of experience in an administrative or professional support role.

• A post-secondary degree in a relevant field of study is preferred.

• Specialized knowledge in the field.

• Strong verbal and written communication abilities.

• Excellent organizational skills.

• Effective collaboration and teamwork skills.

• Proficient analytical and problem-solving skills.

• Capacity to manage complex and varied tasks within set rules and limits.

• Ability to assess issues and determine subsequent steps.

• Capability to implement BMO’s Risk Management Framework, Risk Culture, and approved Risk Appetite.

• Commitment to comply with relevant policy documents, laws, and regulations.

🏝️ Benefits

• Health insurance.

• Tuition reimbursement.

• Accident and life insurance.

• Retirement savings plans.

• Performance-based incentives.

• Discretionary bonuses.

• Additional perks and rewards.

• Comprehensive training and coaching.

• Managerial support and opportunities for network building.

• Tools and resources to achieve new milestones.

• Accommodations available upon request for candidates participating in all stages of the selection process.