Executive Assistant

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Oversee and organise the executive's email inbox and correspondence

• Prioritise emails, highlight essential messages, and assist in ensuring prompt replies

• Manage calendars, appointments, meetings, and scheduling activities

• Arrange business and personal travel logistics, including flights, lodging, transportation, and itineraries

• Provide comprehensive administrative support across various business entities

• Assist with the administration and management of rental properties

• Keep digital files, records, and essential documentation well-organised

• Prepare, format, and refine professional documents, reports, and presentations

• Conduct online research and gather information as needed

• Coordinate appointments, bookings, and other personal or business arrangements

• Aid in managing and tracking ongoing tasks, deadlines, and priorities

• Communicate professionally with clients, suppliers, contractors, and other contacts

• Anticipate administrative requirements and proactively address tasks before they escalate into issues

• Provide general executive and personal administrative assistance as needed

⛳️ Requirements

• Prior experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or in a comparable administrative position

• Outstanding organisational and time-management abilities

• Strong written and verbal proficiency in English

• Exceptional attention to detail

• Confident in managing a busy inbox and calendar

• Experience in travel arrangements and schedule coordination

• Proficient in document formatting and skilled in Microsoft Office/Google Workspace

• Comfortable handling confidential and sensitive information

• Ability to juggle multiple priorities across various businesses and projects

• Excellent communication and interpersonal skills

• Proactive mindset with the capability to work independently

• Dependable, resourceful, and comfortable in a remote work environment

🏝️ Benefits

• 100% remote work

• $50 birthday bonus

• $200 testimonial bonus

• No tracking required