Executive Assistant

This is a fully remote position, open to applicants in Washington.

📋 Description

• Proactively oversee intricate and dynamic calendars for two Senior Vice Presidents across various time zones and external organizations.

• Create agendas, document key notes, and monitor actionable follow-up tasks for executive meetings.

• Arrange comprehensive travel logistics, including flights, accommodations, transportation, and itineraries.

• Manage incoming communications, prioritize urgent messages, and assist with executive correspondence.

• Serve as the main point of contact between both SVPs’ teams, internal departments, and external collaborators.

• Provide operational and logistical support for team offsites, executive meetings, and special events.

• Accurately compile, reconcile, and submit expense reports on time.

• Demonstrate sound judgment in adjusting to shifting priorities while working independently with minimal supervision.

• Travel occasionally, around 15–20%, for in-person offsites, significant team meetings, and strategic business requirements.

⛳️ Requirements

• A minimum of 2 years of administrative support experience, preferably assisting VP-level executives or higher.

• Proven experience in optimizing workflows, enhancing operational efficiency, and creating robust administrative systems.

• Ability to cultivate trusted and effective working relationships with senior leaders, staff, and external stakeholders.

• Previous administrative experience in a technology or software product company is preferred.

• Familiarity with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) for high-volume scheduling and document management is preferred.

• Experience with Claude AI or similar generative AI tools is preferred.

• Ability to comply with U.S. export controls.

🏝️ Benefits

• Target annual bonus of 10% of base salary, contingent on individual and company performance.

• Monthly Connectivity Plus stipend of $150 to assist with remote work-related expenses.

• Annual reimbursement of $200 for home office expenses.

• Coverage for medical, dental, and vision.

• 401(k) plan with company matching.

• Paid parental leave, caregiver leave, and flexible time off.

• Support for mental health and wellness reimbursement.

• Opportunities for career development and educational assistance.