Executive Assistant

This is a fully remote position, open to applicants in Louisiana.

📋 Description

• Maintain structured systems for documents, files, and records to ensure the effective operation of the President's office.

• Organize logistics for meetings, offsite events, and executive gatherings, which includes selecting venues, arranging catering, and preparing necessary materials.

• Plan and manage both domestic and international travel itineraries, proactively anticipating needs and addressing any conflicts.

• Schedule and coordinate both internal and external meetings, including US&G leadership meetings and special team offsite events.

• Prepare agendas, presentation materials, and briefing documents in advance of important meetings.

• Collaborate with internal teams and external partners to organize company events and leadership engagements.

• Draft, proofread, and oversee correspondence on behalf of the President, ensuring precision and professionalism.

• Prepare briefing materials, talking points, and follow-up summaries for meetings involving internal stakeholders, clients, and the Board of Directors.

• Monitor action items from meetings and follow up to guarantee timely completion.

• Assist with special projects and initiatives for the President, keeping track of deadlines and deliverables.

• Collaborate with leaders and teams across departments and global offices to align priorities and ensure coherence.

• Serve as a liaison between the President's office and both internal and external stakeholders, including ELT, clients, and Board members.

• Manage the President's intricate calendar, prioritizing and coordinating schedules across various time zones and global teams.

• Address daily administrative needs, such as reporting, travel arrangements, and general office support.

• Act as the primary point of contact for the President, screening and prioritizing inquiries, calls, and requests.

• Assist the President and Executive Assistant to the CEO with facility management tasks as needed, including scheduling maintenance, cleaning, catering, etc.

⛳️ Requirements

• Experience working as an Executive Assistant or in a comparable administrative role.

• Proven ability to manage highly confidential information with sound judgment and discretion.

• Excellent interpersonal, written, and verbal communication abilities, capable of engaging effectively with clients and board-level stakeholders.

• Exceptional organizational skills and a keen eye for detail.

• Strong project management capabilities with the aptitude to juggle multiple priorities in a dynamic environment.

• Proficient in Microsoft Office, calendar management, and travel coordination tools.

• Bachelor's degree preferred or equivalent professional experience.

🏝️ Benefits

• Work within a global team! Our colleagues and customers span across North America and internationally.

• Veriforce is an excellent workplace! Our leaders and team members consistently highlight our culture as one of the primary reasons it’s a fantastic place to develop a career.

• 100% employer-covered medical and dental insurance for employees.

• Monthly contributions to Health Savings Accounts.

• A 401(k) match that is immediately fully vested.

• Exceptional time off benefits.

• Paid time off for volunteer activities.

• Opportunities for remote work.