Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee calendars, meetings, travel arrangements, to-do lists, and follow-up tasks.

• Monitor deadlines, commitments, and pending items to ensure priorities are met.

• Manage email communications and facilitate timely interactions with leads, prospects, and business contacts.

• Organize outreach and arrange calls with leads sourced from conferences, LinkedIn, business cards, and other avenues.

• Ensure accurate maintenance of lead, contact, and CRM records.

• Coordinate priorities and outstanding tasks among business leaders and team members.

• Execute assigned tasks and actions to promote workflow efficiency.

• Keep email and contact lists well-organized.

• Utilize ChatGPT and Claude proficiently in daily operations.

• Pose clarifying questions, gather necessary information, and provide practical recommendations.

• Engage actively in team meetings, ensuring to have your camera on.

• Assist business leaders with business development, follow-up, and daily organization.

⛳️ Requirements

• A minimum of 3 years of experience as an Executive Assistant or in a similar senior support position.

• At least 1 year of consistent professional usage of AI tools like ChatGPT and Claude.

• Extensive experience in managing calendars, meetings, travel, emails, and follow-up tasks.

• Outstanding attention to detail, organizational skills, and ability to follow through.

• Excellent verbal and written English proficiency.

• Strong background in managing CRM systems and maintaining precise records.

• Familiarity with Slack, Calendly, Google Workspace/Gmail, and Zoom.

• Capable of handling multiple priorities in a dynamic environment.

• Confident in asking questions, providing reminders, and keeping stakeholders updated.

• Able to work independently while remaining aligned and actively engaged with the team.

• Reliable, results-oriented, and dedicated to high-quality work and integrity.

• Experience collaborating with U.S.-based companies or stakeholders.

• Background in supporting a business development or client-facing leader.

• Knowledge of setting up a CRM.

• Familiarity with Basecamp and/or ConvertKit.

🏝️ Benefits

• US client and US working hours.

• Work from Home Allowance.

• Health Maintenance Organization (HMO) coverage for you and a dependent.

• 20 Days Annual Leave and 5 Days Sick Leave.

• Government Statutory Benefits.

• 13th Month Pay.

• Provision of Computer Equipment.

• Opportunities for professional growth.

• Competitive salary.

• 100% remote work model.