Executive Administrative Support Professional

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Manage calendars for three Senior Executives

• Oversee communications and arrange or coordinate meetings, including those on virtual platforms

• Conduct weekly calendar check-ins with executives

• Prepare, format, and edit various documents such as correspondence, reports, memos, letters, and presentations

• Keep staff directories and organizational charts up to date

• Evaluate correspondence for readiness to be signed

• Print, copy, and compile briefing books and meeting folders

• Organize conference rooms and ensure materials are prepared for engagements

• Assist with 5 to 8 monthly OA meetings and conferences

• Take precise notes and distribute summary notes and action items within 3 to 5 days

• Collect, track, and route OA procurement and purchase packages

• Act as the main point of contact for the OA/ASFR SharePoint site, including content uploads and migration

• Provide comprehensive executive travel support through Concur, encompassing authorizations, vouchers, itineraries, and resolving discrepancies

• Organize and deliver logistics and on-site or virtual assistance for summits, all-hands meetings, leadership forums, Industry Day events, and conferences

⛳️ Requirements

• Bachelor’s degree with 4 years of relevant work experience, or high school diploma with 8 years of relevant work experience

• Previous experience in supporting Executive-level personnel is essential

• Ability to collaborate effectively with all levels of management and staff

• Capability to manage confidential and time-sensitive materials

• Must have legal eligibility to work in the United States

• Proficient in English, with skills required to fulfill government requirements

🏝️ Benefits

• Affirmative Action and Equal Opportunity Employer

• Advance notice provided for occasional travel between Washington, DC and Rockville, MD