Executive Administrative Assistant

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Act as a highly trusted administrative partner to the GPC Leader, enhancing executive efficiency, productivity, and operational capacity.

• Implement AI-enabled Executive Assistant tools for effective calendar management, scheduling, meeting preparation, briefing, action tracking, follow-up, travel coordination, communications, and executive workflows.

• Proactively identify conflicts, scheduling and workflow dependencies, outstanding tasks, executive priorities, and administrative challenges.

• Develop and refine an AI-enabled administrative operating model utilizing AI, automation, integrations, templates, and productivity technologies.

• Ensure the accuracy, confidentiality, and execution of AI-supported work, maintaining accountability.

• Oversee a complex, dynamic global executive calendar as a strategic business resource.

• Make swift prioritization decisions to safeguard the executive's focus time.

• Manage internal and external executive engagements from initial request through preparation, execution, and follow-up.

• Collaborate with executives, customers, partners, industry leaders, external organizations, and other stakeholders.

• Facilitate the GPC leadership operating rhythm, which includes leadership meetings, business reviews, planning sessions, offsites, talent discussions, events, and partner engagements.

• Work closely with the Chief of Staff to align business priorities with executive cadence and time management.

• Coordinate with HR, Executive Communications, Finance, Strategy, and other departments.

• Oversee complex domestic and international travel arrangements, adjusting itineraries, meetings, events, and logistics as needed.

• Stay responsive to urgent executive needs and schedule adjustments outside of typical working hours.

⛳️ Requirements

• Certified Administrative Professional (CAP) or equivalent administrative certification is preferred.

• 7+ years of progressively responsible experience supporting senior executives, ideally at the SVP, EVP, or C-suite level within a global technology, high-growth, or similarly dynamic environment.

• Proven expertise with AI-enabled Executive Assistant (AI EA) tools and platforms.

• Demonstrated experience integrating AI EA tools into intricate calendar and scheduling management, meeting preparation, executive briefing, action tracking, follow-up, travel, communications, and productivity workflows.

• Ability to share specific instances of AI EA tools utilized, administrative challenges addressed, workflow integration, and resultant enhancements.

• Proficient in generative AI, workflow automation, and productivity technologies.

• Experience supporting a global executive with complex stakeholder demands and rapidly evolving priorities.

• Capability to quickly reprioritize and execute without compromising accuracy.

• Exceptional attention to detail and precision in high-volume, fast-paced executive settings.

• Advanced skills in managing highly complex global calendars and making independent prioritization decisions.

• A mindset focused on productivity and continuous improvement, including simplifying, automating, standardizing, and removing unnecessary tasks.

• Outstanding judgment, discretion, executive presence, and ability to handle sensitive and confidential information.

• Strong written and verbal communication abilities.

• Confidence in engaging with senior executives, customers, partners, and external stakeholders.

• Highly anticipatory working style.

• Capacity to remain calm and effective in the face of ambiguity, urgency, last-minute changes, and competing demands.

🏝️ Benefits

• Flexible or remote work options available.

• Reasonable accommodations provided during the application process.

• Commitment to equal opportunity employment.

• Consideration of arrest or conviction records in compliance with legal requirements.