Government Contract Administrative Assistant

This is a fully remote position, open to applicants in Missouri.

📋 Description

• Assist in the effective enforcement of contracts established with the government, contractors, employees, suppliers, or clients.

• Review contract documents for precision, prepare and disseminate contract documents for execution, review correspondence, maintain both physical and electronic contract files, and generate reports.

• Conduct audits of contracts and documentation, input contracts into the database, and deliver customer service.

• Maintain, update, and support online platforms and tools related to Federal, State, Local, and Education contracts.

• Revise processes and procedures as necessary to accommodate changes.

• Organize meetings, travel arrangements, conference calls, video conferences, staff training, departmental budgets, and expense reports.

• Schedule and oversee the contract database and management-level schedules/calendars.

• Compile information from various departments and create presentations for meetings concerning the contracting process.

• Manage Freedom of Information Act inquiries and other requests from Federal customers or agencies.

• Maintain government contract files in an auditable manner, including managing data production for the government during audits and investigations.

• Carry out additional duties as assigned.

⛳️ Requirements

• Ability to uphold a high level of confidentiality.

• Exceptional verbal and written communication skills along with problem-solving abilities.

• Capacity to engage professionally with individuals at all organizational levels.

• Ability to excel in a fast-paced, high-pressure environment and manage multiple competing demands.

• Skill to prioritize tasks and quickly adapt to changes while maintaining diligence in each task performed.

• Strong time management and organizational skills to track and monitor contracts for upcoming obligations, expiration dates, and other contractual deadlines.

• Proficient computer and word processing skills, including the ability to learn and adapt to new systems and productivity tools.

• Extensive knowledge of computer software and expertise in database management.

• Experience with GSA Schedules Program and multi-award IDIQ contract vehicles along with related online systems.

• Excellent organizational skills and keen attention to detail.

• Strong judgment, integrity, and adherence to the highest ethical standards.

• A minimum of 2–4 years of experience in an administrative assistant, executive assistant, or comparable role.

• Familiarity with government contracting concepts, including FAR and DFAR requirements.

• Willingness to travel occasionally (20%) across the United States.

• Employment is contingent upon successfully passing a background check.

• Some positions may require passing a drug test, depending on job responsibilities.

🏝️ Benefits

• Comprehensive medical, dental, and vision coverage for full-time employees.

• Generous paid time off (PTO) plus paid holidays.

• 401(k) plan with company match.

• Gym membership stipend and wellness programs (earn PTO and prizes!).

• Company events, including food truck nights.

• 16 hours of paid volunteer time annually.

• Opportunities for career advancement, leadership training, and professional development.

• Fully remote work arrangement.

• Competitive compensation.