Events & Student Outreach Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Conduct research to identify relevant events for attendance while coordinating sponsorship, exhibition, and presentation opportunities based on return on investment.

• Plan, organize, and oversee team events from inception to completion, managing timelines, registrations, travel arrangements, booth logistics, and budget monitoring.

• Maintain the team’s event calendar, ensuring alignment on dates, responsibilities, and deadlines.

• Ensure timely shipping of event materials and ordering of promotional items within budget constraints.

• Collaborate with external vendors, sponsors, and event organizers, representing Clasp in a professional manner while ensuring prompt follow-up.

• Capture and document event leads, ensuring timely follow-up actions are taken.

• Prepare and distribute event recaps that include attendance figures, leads generated, key takeaways, and subsequent action items.

• Execute bulk marketing email and SMS campaigns targeting the student database.

• Develop and refine repeatable event checklists and processes aimed at maximizing return on investment.

• Monitor event and outreach performance, working to enhance the conversion rate from event leads to applications.

• Travel to conferences, events, team meetings, and company retreats to represent Clasp.

• Engage in direct outreach to students, making up to 50 phone calls and sending personal emails weekly.

⛳️ Requirements

• Proven experience in coordinating events involving multi-step logistics, including vendor management, travel planning, and budget oversight.

• Comfortable making outbound calls and composing clear, professional emails.

• Outstanding organizational skills, attention to detail, and a strong commitment to follow-through.

• Professional communication skills and sound judgment when representing Clasp with vendors, partners, and students.

• Ability to work autonomously in a remote, fast-paced environment, preferably within the EST or CST time zones.

• Willingness and capability to travel for conferences, events, team meetings, and company retreats.

• Familiarity with HubSpot, Notion, and Claude is preferred, or equivalent CRM, workspace, and AI tools.

• A genuine passion for education access and engagement with students.

• Experience in field marketing, admissions, campus programming, or business development is advantageous.

• Must possess authorization to work in the United States for any employer.

• This position is not eligible for immigration sponsorship, neither now nor in the future.

🏝️ Benefits

• Competitive cash and equity compensation.

• Health benefits including medical, dental, and vision coverage.

• 401k plan.

• Commuter benefits.

• Flexible Paid Time Off (PTO) policy.

• Opportunities for growth and performance in a dynamic environment alongside an exceptional team.

• Company-sponsored travel up to seven times per year for team and company-wide gatherings.