Events Auditor Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and refresh the master program closeout report by incorporating new programs, pending items, invoices dispatched, and finalized closeouts.

• Monitor familiarization program and supplier referral invoices sent to both clients and suppliers.

• Ensure closeout reports and tracking documentation are precise and up-to-date.

• Extract program ledger reports from financial systems.

• Assess closeout documentation against program ledgers to ensure accuracy and identify any discrepancies.

• Detect and confirm charges that are absent from program ledgers, encompassing payment requests and logged expenses.

• Record and highlight outstanding items, discrepancies, and information necessary for closeouts.

• Collaborate with Event Managers to gather missing information and address unresolved items.

• Work alongside Accounting to address discrepancies and make corrections in financial and payment systems.

• Relay findings and outstanding items to pertinent team members.

• Support territory Events Auditors with final billing statements and revenue-based program closeouts.

• Partner with Sales Managers to confirm supplier referral invoice amounts.

• Refresh supplier referral records and invoice statuses.

• Designate supplier referrals as closed and invoiced.

• Ensure that supplier referral records and invoicing documentation are accurate and comprehensive.

⛳️ Requirements

• Preferred but not mandatory: prior experience in administrative support, billing, bookkeeping, or a similar role.

• Experience within a destination management company, venue, wedding, hotel, or events setting is advantageous.

• Basic proficiency in Microsoft Excel and comfort with spreadsheets and financial data.

• Strong attention to detail and excellent organizational abilities.

• Capability to review financial information, pinpoint discrepancies, and track outstanding items.

• Excellent communication skills with the ability to work collaboratively across multiple departments.

• Competence in managing various tasks, prioritizing responsibilities, and consistently meeting deadlines.

• Familiarity with Salesforce, Sage Intacct, or Corpay is a plus.

• Completion of necessary training and certifications.

• Legally authorized to work in the United States.

• Must address sponsorship requirements currently or in the future.

🏝️ Benefits

• Recognized as a Great Place to Work for three consecutive years and continuing.

• Over 55 years of experience in the industry.

• Women-owned and women-led organization.

• Engaging, creative, and supportive workplace culture.

• Acknowledgment and value for employees, including annual and quarterly awards.

• Paid day off dedicated to serving your local community.

• Annual retreat for all employees.

• Incentive trip based on annual qualifiers for top performers (certain departments eligible).

• Regional team events.

• Monthly company-wide gatherings.

• Paid sabbatical leave available after seven years of service.

• Competitive base salary along with quarterly bonuses.

• Performance-driven quarterly commission plans.

• 401(k) plan with company matching, eligible after one year, matching up to 4% of salary and vested immediately.

• Monthly stipend for cell phone expenses.

• Flexible scheduling options.

• Generous paid time off (PTO).

• Sick leave policy.

• Nine full holidays observed.

• Five half days off preceding holidays.

• Two floating holidays offered.

• Half-day Fridays in July & August contingent on goal achievement.

• Comprehensive health plans available.

• Paid parental leave policy.

• Pet insurance program offered.

• Employee Assistance Plan (EAP) provided.

• Mentorship program available.

• Industry- and department-specific masterclasses offered.

• Access to state-of-the-art technology platforms and tools, including training opportunities.

• Meeting content focused on professional development.