Event Project Manager, Life Sciences

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and implement comprehensive congress, webinar, advisory board, and medical education event projects both onsite and remotely.

• Independently develop, configure, and launch live engagement applications utilizing the SpotMe Backstage Content Management System.

• Effectively manage relationships with customers and senior stakeholders through clear and timely communication.

• Coordinate with stakeholders to ensure seamless execution on the day of the event.

• Provide training for faculty, field sales teams, booth personnel, and agencies.

• Review event applications while configuring and testing onsite technology, including interaction-tracking applications, microapps, iPads, and badge printers.

• Prepare and brief speakers for webinars, virtual sessions, medical standalone events, and symposia.

• Ensure that both virtual and face-to-face event operations proceed smoothly.

• Manage post-event communications and analyze the data collected from events.

• Generate reports, dashboards, and recommendations that highlight successes and areas for improvement.

• Manage congress or life science projects from start to finish, including onsite event representation.

• Encourage faculty to adopt medical education strategies.

• Lead projects across various use cases, including webinars, congresses, medical education, and advisory boards.

• Supervise projects in collaboration with junior and associate team members.

• Step into the Program Lead role for brand engagement initiatives.

• Assist in new business development through upsell referrals and support for sales team activities.

⛳️ Requirements

• A minimum of 2 years of experience in congress engagement, KOL and pharmaceutical stakeholder management, as well as project planning and execution for congress and medical education events.

• Experience in planning and executing congresses, conventions, or medical education events.

• Extensive knowledge in the planning and execution of pharmaceutical meetings and congresses.

• Familiarity with event approval workflows in Commercial, Medical, and Legal Review contexts.

• Capability to independently build, configure, and launch live engagement applications (web, mobile, portal, video, AI).

• Proficiency with the SpotMe Backstage Content Management System.

• Ability to manage relationships with US and EU customers, KOLs, and medical societies.

• Knowledge of navigating pharmaceutical regulatory compliance and legal review processes.

• Technical proficiency and the capacity to deliver practical solutions.

• Ability to translate complex workflows into clear and effective standard operating procedures.

• This role necessitates frequent travel, availability outside of regular hours, and weekend work commitments.

🏝️ Benefits

• Frequent travel, availability outside of regular hours, and weekend commitments associated with the position.

• Chance to work on international onsite projects with teams or customers from Europe/APAC.

• Opportunities for career growth into the Program Lead role.

• Opportunities to mentor and supervise junior and associate team members.

• Involvement in business development activities.