Event Project Manager – Corporate Meetings & Events

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the intricate lifecycle of audiovisual production and creative design initiatives for significant client events.

• Direct events throughout the year, ensuring management of project scope, timelines, and financial budgets.

• Guide clients through each phase of projects and mentor them on audiovisual production best practices for both in-person and hybrid events.

• Act as the primary contact for clients and represent Meeting Tomorrow.

• Facilitate the flow of information among fulfillment teams, creative personnel, venues, vendors, clients, and onsite staff.

• Cultivate client relationships to enhance credibility and encourage repeat business.

• Connect clients with creative teams, including designers and editors.

• Oversee vendor logistics for decor, printing, and custom fabrication.

• Manage asset trackers, oversee purchase orders, and negotiate terms to effectively manage client budgets.

• Travel to event sites and prepare onsite staff with Production Managers for successful execution.

• Acquire knowledge about Meeting Tomorrow’s services and event management protocols.

• Foster relationships with clients and internal teams, identifying opportunities for process efficiency.

• Become adept in using Netsuite and Backstage software.

• Oversee large-scale events or event series for high-profile clients.

• Independently manage accounts, complete team enhancement projects, and utilize problem-solving and contingency planning skills.

⛳️ Requirements

• 4-7+ years of experience in the events industry.

• Background in agency or high-touch event environments.

• Strong customer-oriented mindset.

• Capability to handle multiple tasks in a fast-paced setting while meeting deadlines.

• Clear and effective verbal and written communication skills.

• Ability to foster relationships and adapt approaches to suit various personalities and professional levels.

• Technical and creative curiosity, along with a willingness to learn about audiovisual production and creative service logistics.

• Proven ability to work and make decisions in ambiguous and unpredictable situations with changing priorities.

• Demonstrated kindness, dedication, and humility.

• Willingness to travel onsite approximately 20-30% (4-5 days per month).

🏝️ Benefits

• Options for medical, dental, and vision plans.

• Employer-funded short-term disability, long-term disability, life insurance, and access to EAP.

• 401k plan with employer matching up to 4%.

• 16 days of paid time off (increases with tenure) plus 9 paid holidays.

• Annual profit-sharing bonus.

• 12 weeks of fully paid parental leave (maternity, paternity, adoption).

• Monthly fitness reimbursement of $50.

• Monthly stipends for internet and/or cell phone expenses.

• Company donations to charities of your choice (up to $1,000 annually).

• Regular social events and opportunities for learning.